Executive Secretary, Assistant Superintendent of Student Achievement Position Available In Fayette, Georgia
Tallo's Job Summary: The Executive Secretary, Assistant Superintendent of Student Achievement at Fayette County Public Schools provides diverse administrative support under the Assistant Superintendent's supervision. Duties include maintaining confidentiality, handling communication, preparing documents, managing expenses, and assisting with various tasks. This role requires a high school diploma, administrative skills, and proficiency in technology. Physical demands include typical office activities. Knowledge of school operations is preferred.
Job Description
FAYETTE COUNTY PUBLIC SCHOOLS
Executive Secretary, Assistant Superintendent of Student Achievement Position Description The Fayette County Public School System does not discriminate on the basis of race, color, religion, sex, national origin, age or disability in any of its employment practices, educational programs, services or activities.
WORK LOCATION
Office of Student Achievement
REPORTS TO
Assistant Superintendent of Student Achievement
SALARY SCHEDULE
Classified Salary Schedule
PAY GRADE
4480
FLSA STATUS:
Non-Exempt
WORK CALENDAR
240 Days 8 Hr/Day
APPROVED
(Board): November 2004
REVISED:
December 2024; September 2023; September 2022; February 2018
SUMMARY:
Under the general supervision of the Assistant Superintendent of Student Achievement, perform diverse and complex administrative support duties
ESSENTIAL FUNCTIONS
1.Demonstrate prompt and regular attendance 2.Maintain confidential information on behalf of the Assistant Superintendent and school district 3.Receive and screen incoming calls for Assistant Superintendent of Student Achievement 4.Serve as a liaison between public, schools and staff 5.Prepare memos, correspondence, letters, etc. 6.Create charts, forms and reports as directed 7.Assume responsibility for purchasing from allocated funds, to include: a.
Enter requisitions in purchasing system b.
Enter and process purchase orders through appropriate accounts c.
Verify receipt of materials d.
Process invoices and forward to Accounts Payable for payment after merchandise is received 8.Establish and maintain a filing system 9.Process timesheets, enter time and verify reports 10.Maintain system of checking expense reports for teachers 11.Open and review all incoming mail to Assistant Superintendent of Student Achievement 12.Set up appointments as necessary 13.Prepare or secure materials and rooms for scheduled meetings 14.Serve on county level committees 15.Relieve at receptionist desk as assigned 16.Assist Assistant Superintendent in preparation/communication of accreditation process 17.Assist Assistant Superintendent with prioritization of needs and preparation of instructional budget 18.Handle payroll for education department and community schools 19.Set up meetings for coordinators and principals 20.Perform other duties as assigned and allowable by intended program
REQUIRED QUALIFICATIONS
High school diploma or state approved high school equivalent Keyboarding, telephone and filing skills Proficiency in administrative technology 2024 Excellent problem-solving skills Ability to handle and complete multiple tasks simultaneously Excellent oral, written and interpersonal communication skills Accounting/ bookkeeping/secretarial experience
PHYSICAL DEMANDS
Routine physical activities associated with typical office setting. Ability to exert up to 20 pounds of force occasionally, and/or up to 10 pounds frequently, and/or a negligible amount of force constantly to move objects. Frequent sitting, standing, walking, bending, stooping, kneeling, crouching, reaching, handling and repetitive fine motor activities. Vision, hearing and verbal communications are essential functions of this position.
PREFERRED QUALIFICATIONS
Knowledge of all levels of school operations
REQUIRED DUTIES & RESPONSIBILITIES
The employee must be able to satisfactorily perform each essential function of the position. When appropriate, reasonable accommodations will be provided to afford persons with disabilities an opportunity to perform the essential functions of the position. Employees are expected to attend all required meetings as approved by the supervisor. The employee will adhere to the Georgia Professional Standards Commission’s Code of Ethics for Educators, all Fayette County Board of Education policies, administrative regulations, school system procedures, and all other applicable professional performance criteria. Maintenance of criminal history check is required for all employees. Executive Secretary, Assistant Superintendent
