AI-Powered Executive Support Specialist Position Available In East Baton Rouge, Louisiana

AI-Powered Executive Support Specialist Alliance Safety Council – 3.2

Baton Rouge, LA Job Details Full-time Estimated:

$50.9K – $64.5K a year 1 day ago Qualifications Management Mobile applications Executive administrative support Mid-level Prompt engineering

AI Full Job Description AI- Powered Executive Support Specialist Alliance Safety Council Location:

Remote (with periodic travel)

Job Type:

Full-Time About the Role Alliance Safety Council seeks a highly organized, innovative, and detail-oriented AI-powered Executive Support Specialist to support the President/CEO. This is a unique hybrid role that combines strategic executive support, utilizing appropriate AI engagement and automation tools. The ideal candidate will help manage and streamline executive operations and identify and implement AI solutions to automate and enhance business processes relevant to the role of President/CEO. A strong background in safety education and logistics planning is desired. Key Responsibilities Collect, organize, and consolidate all executive assets into a centralized, easily accessible digital library. Serve as a strategic partner and executive assistant to the President, handling confidential tasks and managing her schedule, communications, and meeting preparation with AI tools. Identify and implement AI-driven tools and systems to streamline tasks such as: Calendar and scheduling management Email prioritization and response drafting Transcription and summarization of meeting notes Create compelling narratives and visual content that support executive communications and storytelling initiatives. Liaise with internal teams and external partners as needed. Assist in promoting organizational programs and services. Collects, reviews and analyzes data and prepares charts and other presentation materials utilizing word processing, spreadsheet, or specialized software. Creates and distributes reports and communications with AI-driven tools. Maintains electronic files, databases, and archives of relevant records. Responds to or routes routine inquiries from external or internal sources mapped through AI with appropriate correspondence or other messaging. Schedules, coordinates meetings, travel, and other group activities on integrated or shared platforms. Manage expense reporting, invoicing, or other routine processes via mobile apps and shared platforms. Required Qualifications Proven experience as an Executive Support Specialist or in a similar role supporting C-level executives. Demonstrated ability to work with AI tools and automation technologies (e.g., GPT-based tools, calendar/email automation). Exceptional organizational and digital asset management skills. High level of professionalism, discretion, and communication ability. Proficient in Microsoft 365. Preferred Qualifications Experience with AI prompt engineering. Background in safety education and logistics planning. Background in corporate storytelling, internal communications, or content creation. Familiarity with knowledge management systems or digital libraries.