Executive Administrative Assistant – Kenneth C. Coombs School Position Available In Barnstable, Massachusetts

Executive Administrative Assistant – Kenneth C. Coombs School
Mashpee Public Schools
Kenneth C. Coombs School – Mashpee, Massachusetts This job is also posted in Mashpee Public Schools
Job Details

Job ID:

5237824

Application Deadline:

Jun 25, 2025 11:59 PM (Eastern Standard Time)

Posted:

Jun 16, 2025

Starting Date:

Jun 30, 2025
Job Description
District Overview
The mission of the Mashpee Public Schools is to ensure a student-centered, comprehensive program of rigor, scope, and depth that prepares all students to be college, career, service, and civic ready and teaches respect and acceptance of others. The vision of the Mashpee Public Schools is that every student, every day, is safe, respected, and engaged to achieve academic and social growth in a personalized learning environment. Job Description
The Executive Administrative Assistant provides administrative and office assistance to the Principal in the daily duties and responsibilities related to educational administration. He/She/They perform administrative work of a high level with minimal direction and supervision. communicate information to students, parents, and staff, and support the broad array of services provided to students, parents, and staff.

DUTIES AND RESPONSIBILITIES

Works as a collaborative team member to promote a positive school environment
Communicates, orally and in writing, in an efficient, courteous, accurate, and positive manner while dealing with multiple tasks. Maintains and coordinates building and administrator calendar
Prepares accurate documents, correspondence, and reports
Maintains well-organized, accurate records and files
Prepares payroll for faculty, support staff, and substitutes.
Assists with the scheduling and placement of substitutes using SmartFind Express
Manages, and reconciles student activity budget and accounts monthly in QuickBooks.
Accepts funds from students/staff for field trips, activities, and donations. Coordinates fundraising forms. Monitors budget expenditures, balances, and input account numbers. Completes budget transfers
Transport funds to the bank
Communicate with teachers about supply orders
Orders Supplies and materials
Inventory supplies
Open boxes, check packing slips, distribute materials, Input purchase orders and requisitions into Tyler Enterprise ERP (MUNIS)
Assists the Principal with the preparations for functions, events, programs, and conferences. Schedules staff evaluations and maintains evaluation files. Updates handbook annually
Maintain appropriate confidentiality
Perform other duties as requested or assigned by the principal/administrator.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

JOB REQUIREMENTS

Qualifications
High school diploma or equivalent
Proficient in the use of Microsoft Word, Excel, PowerPoint, and Google Workplace tools Strong customer service skills
Communicates, verbally and in writing, in an efficient, courteous, accurate, and positive manner while dealing with multiple tasks
Maintains well-organized, accurate records and files
Excellent organizational skills and ability to prioritize workload
Ability to work independently and collaboratively
Citizenship, residency, or work visa required

REPORTS TO

Principal/Administrator

LENGTH OF POSITION

184 days, school year (Unit C Contract)

LOCATION

Kenneth C. Coombs School

SALARY:

Commensurate with experience

BENEFITS

Comprehensive benefits package includes a Town contribution of 75% towards the cost of health insurance and life/dental/vision plan options, as well as optional deferred compensation plans.
Learn more about Mashpee Public Schools here.

Position Type:

Full-Time

Salary:

$28.56 to $36.16 Per Hour