Executive Assistant Position Available In Middlesex, Massachusetts

• Job Description :

• As •Executive Assistant•, you will provide a high quality, comprehensive, accurate and timely administrative service to the SVP and Head of Medical Affairs, North America, with responsibility for all administrative and logistical functions and ensuring a professional interface, seamless communication and optimal coordination of activities on their behalf.

• Responsibilities include, but are not limited to the following:
• + •

Travel:

• Using company-approved travel vendors, arrange domestic and international travel for team members, including flights, trains, ground transport, hotels, etc. Prepare relevant documentation and itinerary packages to traveling staff in a timely manner prior to their departure. Coordinate real-time travel ?issues as they arise
• + Preparing, submitting and tracking expense reports for the team, as necessary +
• Creating commitment requests and PO’s, executing goods receipts for work performed/completed, and processing invoices in K2
• + •Uploading fully executed agreements/contracts into iCAP•+ Maintaining calendars of designated team members as required: •Responsible for meticulous calendar management, including planning meetings, coordinating recurring event and communicating with multiple parties to schedule large scale internal/external meetings•+ Organizing conference registrations & membership renewals for professional organizations + Providing fluid support across both corporate and personal calendars including travel and appointments + Coordinating small and large meetings and events, both on and off-site, in collaboration with administrative staff from other locations, both domestic and international, as appropriate + Preparing and managing documents; drafting, editing and proofing various types of documents, including agreements, memos, correspondence and presentation materials (e.

g., PowerPoint presentations) +

• Medical Affairs Lead Team Meetings:

• Follow-up actionable items arise from meetings e.g. producing minutes and ensuring timely distribution of relevant documents + Performing additional duties and assigned projects to achieve overall business objectives
• Knowledge, abilities & experience Education /

Certifications:

• + High
• School Diploma or equivalent is required; B.A./B.S. or equivalent is preferred

• Experience:

• + Proven experience as an
• Executive Assistant within a similar industry sector, e.g. pharmaceutical or international business
• + Prior experience working with remote
• , international teams in a globally matrixed
• organization + Demonstrated experience managing multiple and complex international travel arrangements while planning all aspects of complex meetings, on and off-site + Background of working in an international business functional area is preferred

• Key Technical Competencies Required:

• + Proficiency in
• Microsoft Office (Word, Outlook, Excel, and PowerPoint)
• + Knowledge of
• teleconference equipment (Microsoft Teams) or other related software
• + A strong attention to detail, excellent and direct communication skills, strong interpersonal skills, and cross-cultural understanding and sensitivity + Demonstrated experience managing multiple and complex travel arrangements while planning all aspects of complex meetings, on and off-site +
• Experience with Concur is preferred
• + Ability to see the big picture, while keeping an eye on the detail + Availity to
• represent the company and the site VP in a highly professional manger
• + Ability to take initiative with a positive attitude in all circumstances + Flexible; independent problem solving and self-direction.

About US Tech Solutions:

US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com. US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.