Executive Assistant III Position Available In Middlesex, Massachusetts

Job Title:

Executive Assistant III

Location:

Cambridge, MA (Hybrid)

Job Description:

We are seeking a seasoned Executive Assistant with a minimum of 5 years of experience in high-visibility roles, preferably within life sciences, operations, or technical functions. This is a hybrid role requiring in-office presence for critical meetings, typically 2 days per week. The ideal candidate will have a Bachelor’s degree or equivalent professional experience.

Job Responsibilities:

Provide support to SVP and VP, managing their complex calendars and prioritizing engagements to optimize leadership effectiveness.
Coordinate in-person meetings with external parties.
Process expense reports in line with our client’s policies.
Arrange detailed domestic and international travel plans, including flights, accommodations, and transportation.
Handle conference registrations.
Organize team meetings and team-building activities.
Manage office operations, including supplies, and act as a liaison with IT and facilities.

Skills Required:

Proven ability to collaborate across functions and work effectively with other Executive Assistants to ensure alignment in scheduling, communications, and major events.
Exceptional organizational skills with the ability to manage competing priorities and anticipate needs.
Highly responsive to team’s requests/needs.
High level of discretion and ability to handle sensitive matters with integrity.
Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Teams), and collaboration platforms such as SharePoint.
Strong relationship-building skills to foster collaboration across diverse teams.

About SSi People:

With over 26 years of industry experience, SSi People has built its reputation and expertise on putting people first. Everything we do works toward delivering an exceptional experience for our consultants, our clients, and our internal team. Through a genuine commitment to people in everything we do. We have developed refined processes and a stellar internal team to deliver talent quickly. More importantly, we focus on building long-term relationships, not transactions. Putting people first is just what we do well.
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