Executive Assistant to the Provost Position Available In Middlesex, Massachusetts

Executive Assistant to the Provost

MIT – 4.2

Cambridge, MA Job Details Full-time Estimated:

$75.3K – $96.9K a year 9 hours ago Qualifications Google Workspace 7 years Writing skills Slack Executive administrative support Microsoft Office High school diploma or GED Project management Senior level Communication skills Personal assistant experience Full Job Description Posting Description

EXECUTIVE ASSISTANT TO THE PROVOST

(EA) , Office of the Provost , will provide high-level administrative support to the Provost, ensuring seamless coordination of priorities, communications, and engagements; play a critical role in aligning the Provost’s schedule with strategic institutional goals and managing the preparation, tracking, and collection of briefing materials for events, meetings, and public appearances; serve as a trusted liaison fostering effective relationships with leadership teams, faculty, staff, and external partners, ensuring clear and timely communication on behalf of the Provost; represent the Provost’s office with professionalism and discretion, often acting as a first point of contact for internal and external stakeholders; directly supervise the Provost’s Administrative Assistant, providing guidance, support, and oversight to ensure the smooth day-to-day operations of the office; and provide technical and administrative support on a range of special projects and initiatives. Job Requirements

REQUIRED

: High school degree or equivalent and a minimum of seven years of related experience; be well-informed about campus, national, and global events; the ability to anticipate the needs of a high-profile executive, think strategically, and act with discretion and sound judgment; strong communication, interpersonal, and problem-solving skills; the ability to manage multiple priorities in a fast-paced environment; be a team player who works independently and collaboratively within the Provost’s Office and with the President’s Office on shared administrative functions; proficiency in Microsoft Office and the Google Suite; and demonstrated excellent organizational, project management, and writing skills.

PREFERRED

: Executive Assistant experience in large institutions and experience using Monday.com, Slack, and similar platforms. Job #25012 Occasional evening and weekend hours required. This is a hybrid position requiring 4 days per week on campus. This is a grade 8 position. Details on MIT salary grades are available here: https://hr.mit.edu/managers/pay. Please include a cover letter and resume with the application.