Executive Assistant Position Available In Worcester, Massachusetts

Executive Assistant C.M. Allaire Hopedale, MA Job Details Full-time $65,000 – $80,814 a year 1 day ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Flexible schedule Retirement plan Qualifications Microsoft PowerPoint Microsoft Word Web design Microsoft Excel Microsoft Outlook Multitasking Social media management Slack Filing Project coordination Executive administrative support Mid-level Microsoft Office Real Estate License Project management Bachelor’s degree Attention to detail Task prioritization Calendar management Typing Appointment scheduling Phone call management Communication skills Marketing Personal assistant experience File organization Time management Travel planning

Full Job Description Job Summary:

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to our executive team. This role requires discretion, strong communication skills, and the ability to manage multiple tasks efficiently in a fast-paced environment. A real estate license or desire to get a real estate license is desired but not required. Familiarity with real estate operations will be an asset in supporting executive-level functions as well as the opportunity to do open houses.

Key Responsibilities:

Provide comprehensive calendar management, including scheduling meetings, appointments, and travel. Prepare and edit correspondence, communications, presentations, and other documents. Manage email communications and prioritize messages requiring urgent attention. Coordinate logistics for meetings, including preparing agendas, taking minutes, and following up on action items. Organize and maintain confidential files, records, and reports. Assist with project coordination and support key strategic initiatives. Support executive in real estate-related tasks, including document preparation, transaction coordination, or research, if applicable. Handle personal assistant tasks as needed.

Qualifications:

Proven experience as an executive assistant, personal assistant, or in a similar administrative role. Excellent organizational and time-management skills. Strong written and verbal communication abilities. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Google Workspace, Zoom, Slack). Ability to maintain a high level of confidentiality and discretion. Flexible, adaptable, and capable of working under pressure. Bachelor’s degree preferred but not required. Real estate license is a plus but not required.

Preferred Skills & Attributes:

Prior experience supporting C-level executives. Familiarity with real estate transactions, listings, or MLS platforms. Project management skills. Marketing/Website design Manage Social Media Experience with CRM or project management tools (e.g., Salesforce, Jobber, Sortly) Professional demeanor and polished interpersonal skills.

Benefits:

Health insurance, PTO, 401(k) match Opportunities for professional development Collaborative and supportive team culture

Job Type:

Full-time Pay:

$65,000.00 – $80,814.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Flexible schedule Health insurance Paid time off Retirement plan Vision insurance

Schedule:

10 hour shift 8 hour shift Day shift Monday to Friday Weekends as needed Ability to

Commute:

Hopedale, MA 01747 (Required) Ability to

Relocate:

Hopedale, MA 01747: Relocate before starting work (Preferred)

Work Location:

Hybrid remote in Hopedale, MA 01747