Executive Assistant Position Available In Androscoggin, Maine

At Central Maine Healthcare our team members are committed to providing exceptional care and experiences for our community and for each other every day. Central Maine Health Care is seeking an Executive Assistant to support our Chief People Officer on the Human Resources team!

Position Summary:

Under general supervision, provides support and assistance to the Operations Team Leader/Vice President(s) to ensure effective use of time and productive interactions with staff. Responsible for schedule management, office management, communication liaison, information preparation, company records management, data analysis, and representing the leader to others. Schedules and coordinates meetings, prepares meeting agenda, attends committee meetings, and takes minutes and transcribes minutes. Handles confidential information and communications. Full comprehension of company operations and procedures.

Education and Experience:

• Associates or Bachelor’s Degree Preferred. Concentration in Business Administration, Health Administration or related field preferred.
• Three years or more experience as an administrative assistant or other relevant administrative support experience. Preferably in a dynamic, fast paced environment.
• Healthcare experience preferred.
• In depth understanding of entire MS Office suite (must be proficient in Outlook, Word, Excel, PowerPoint, Smartsheets)

Essential Duties:

• Greets visitors and helps facilitate meetings with the Vice President.
• Provides real-time scheduling support by booking appointments and calendaring to avoid time constraint conflicts, anticipate leader’s needs while coordinating and supporting special events and tasks to ensure day-to-day assignments are completed in a timely and appropriate manner, and expected outcome goals are met. Aware of future obligations and coordinates as appropriate.
• Answers phones and routes calls to appropriate team members.
• Interacts with all levels of administration and team members in all entities on various issues, answers general questions and refers all other questions/inquiries to appropriate team members.
• Performs daily activities such as preparation of daily folder and meeting materials and monthly expense reports.
• Interacts with all levels of administration and team members in all entities on various issues, answers general questions and refers all other questions/inquiries to appropriate team members.
• Responsible for time management. Can adjust and adapt to changing schedules and timelines.
• Organizes project-related meetings, including the creation of agendas, preparation of materials, taking meeting minutes, and report outs while meeting the expected timelines of the leader and meeting charter.
• Verifies that all audio visual requirements, food arrangements, seating and setup are appropriate and completed prior to the start of every meeting or event.
• Types, transcribes, proofreads, and composes correspondence, reports, etc. from notes, drafts within leader/charter expectations.
• Attends the system administrative support monthly meetings
• Handles and monitors multiple project deliverables and timelines; notify the appropriate project sponsor and/or lead when issues arise.
• Supports projects that are led by the Operations Leader, documents and creates material as needed.
• Maintains and continually develops competence with office technology.
• Attentive to the value of staying under budget while planning event specifications. Performs job duties in a manner that maximizes expense control.
• Prepares financial statements, reports, memos, invoice letters, and other documents.
• Maintains departmental records, files, and procedure manuals.
• Files and retrieves c records, documents, and reports.
• Coordinates travel arrangements.
• Process expense reimbursements and invoices.
• Supports the time and attendance procedures.
• Opens, reviews, and distributes incoming mail.
• Performs office duties that include ordering supplies and managing a records database.
• Maintains confidentiality.
• Complies with all organizational policies and practices.
• Attends training courses provided by the organizations as necessary.
• Performs other duties as assigned.

If you are passionate about making a difference and are looking for your next great career opportunity, we look forward to reviewing your application!

AT CENTRAL MAINE HEALTHCARE YOU ARE AT THE CENTER OF EVERYTHING WE DO

Our why, our purpose, drives every decision and action we take as a healthcare system. We strive everyday to deliver exceptional care, and to improve our community. We are a non-profit organization that is breaking the traditional healthcare mold by bringing our patients and their family’s high value, low cost, and award-winning care while focusing on creating an exceptional experience for them; all within their communities. To accomplish this, we only hire individuals who are committed to excellence, who embody the principles of our CMH Experience Service Standards, and who are ready to step in and help their fellow team members achieve those exceptional results for our patients, their families, and the community. Central Maine Healthcare System The organization is broad in its footprint, with three (3) hospitals in Bridgton, Lewiston, and Rumford, and over 75 individual practices within our Medical Group. Lewiston’s Central Maine Medical Center is a certified and award-winning level two trauma center, along with our Central Maine Heart and Vascular Institute and the upcoming highly anticipated launch of our comprehensive state of the art cancer treatment center. Both Bridgton and Rumford Hospitals are four (4) star accredited acute care hospitals, and our Medical Group and Maine Urgent Care Centers have won multiple awards within their specialties. As a system we are a six-time winner of the Leapfrog Safety A Rating since 2019, representing some of the highest quality care and outcomes nationwide. Our awards and accolades are only possible as a result of our commitment to culture, and a focus on safety and inclusion, in each of our patient’s experiences and in the experiences we create within our teams. If you are a person who is looking for a way to give back to your community, to help improve the lives of patients or those who care for our patients, want to be part of a growing organization that is setting the bar for Maine healthcare, apply to join Central Maine Healthcare today! Diversity and Equal Employment Opportunity CMH actively promotes diversity in its workforce at all levels of the organization. We strive to create and maintain a setting where we celebrate cultural and other differences and consider them strengths of the organization. CMH is an equal opportunity workforce and no one shall discriminate against any individual with regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, genetic information or veteran status with respect to any offer, or term or condition, of employment. We make reasonable accommodations to the known physical and mental limitations of qualified individuals with disabilities.