Executive Assistant Position Available In Cumberland, Maine

Executive Assistant
Office, Clerical & Administrative
$ 32 – $ 35 / Hour
location_on
Portland, Maine
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Contract/Temporary favorite_border

JOB ON CANDIDATE PORTAL

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Adecco is assisting our client in Portland, ME in sourcing for a short-term Executive Assistant. ​​​​​​​

Job Description:

Provides high-level administrative support by conducting research, preparing statistical reports, handling information requests, proactively provide support and partnership to manager and performing routine administrative services for manager and staff. May also coordinate, train and mentor other administrative staff.

Principal Duties and Responsibilities:

Proactively manages their managers’ time, travel, and expenses. Understands what is going on in theanization to anticipate needs.
May also support the same for manager’s direct reports.
Act as liaison/represent manager with the Board, customers and others.
Manages internal and externalmunications from and through the manager’s office.
Provide data and information in preparation for meetings and to keep manager apprised of business issues.
May require assembling reports containing data from several sources as well as taking concepts and creating exhibits that include research and analysis for a variety of presentations to internal and external audiences.
Manage special projects as assigned, could include coordinating projects, status updates, coordinatingmunications, as well as Point/database management.
Partner with manager on preparation of annual budget planning and preparation with ongoing tracking and forecasting review, and research of issues/discrepancies.
Reach out to appropriate individuals to gather information that explains variances and issues.
Make rmendations for resolution of issues.
May authorize payments for various expenses for department. Provides support to manager at performance management,pensation and talent planning.
Manage confidential information and know when and what to provide to direct reports.
Understand timeline and ensure the manager is well prepared. Serves as a resource for manager’s direct reports to ensure resolution of issues and effective, efficient use of managers’ time. This includes screening of phone calls, voicemail, correspondence, and other materials and requests directed to the manager’s attention.
Performs other duties as assigned.

Job Specifications:

High school diploma or Associates/bachelor’s degree 6+ years of administrative assistant experience
Demonstrates in-depth PC skills (Word, Excel, Power Point, and Outlook) and an overall aptitude for technology and internet research skills
Excellent written/verbalmunication skills and ability to clearly articulate information
Ability to develop strong partnerships with all levels of internal management and staff, as well as outside customers and vendors
Strong customer service skills that exhibit the highest ethical standards at all times
Excellentanizational skills and ability to multi-task and handle conflictingpeting priorities with a strong attention to detail
High level of interpersonal skills to handle sensitive and confidential situations with diplomacy and tact
Strong presentation and analytical ability to gather data in ananized and efficient manner and produce reports or presentations
Demonstrate strong judgment, problem solving and decision-making skills with the ability to juggle multiple and shifting priorities Demonstrated project management abilities
Pay rate is $32-$35 an hour depending on experience. The position is expected to last approximately 6 weeks.

Pay Details:

$32.00 to $35.00 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program,muter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay w applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to adecco/en-us/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
The California Fair Chance Act
Los Angeles City Fair Chance Ordinance
Los Angeles County Fair Chance Ordinance for Employers
San Francisco Fair Chance Ordinance

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