Executive Administrative Assistant Position Available In St. Louis, Missouri

Executive Administrative Assistant 1.8 1.8 out of 5 stars 7267 Natural Bridge Road, St. Louis, MO 63121 OVERVIEW We are seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to our Chief Operating Officer. This role is pivotal in ensuring smooth operations within the office and across three diverse business operations and requires a professional who can manage multiple tasks efficiently. The ideal candidate will have strong communication skills, exceptional attention to detail, and the ability to maintain confidentiality while handling sensitive information.

REPORTING RELATIONSHIPS

The Executive Administrative Assistant reports to the Chief Executive Officer and supports and takes direction from the Chief Executive Officer.

SPECIFICE RESPONSIBILITIES

Manage the Outlook Calendar for Chief Executive Officer, schedule appointments and coordinate meetings. Manage incoming calls with professionalism. Deliver outstanding customer service by addressing inquiries and resolving issues promptly. Assist in personal assistant duties, including travel arrangements and personal scheduling as needed. Offer executive administrative support by preparing reports, presentations, and correspondence. Plan and coordinate events, including meetings, conferences, and team-building activities. Maintain organized filing systems for both physical and digital documents. Demonstrate computer literacy by utilizing various software applications effectively, including QuickBooks for basic financial tracking.

REQUIREMENTS

Proven experience as an Executive Administrative Assistant or in a similar role. Proficiency in Outlook Calendar management and other Microsoft Office applications. Strong customer service skills with a friendly demeanor. Experience in event planning and coordination is highly desirable. Excellent organizational skills with the ability to prioritize tasks effectively. Familiarity with QuickBooks is a plus but not mandatory; willingness to learn is essential. Ability to maintain confidentiality and handle sensitive information with discretion. Strong written and verbal communication skills.

QUALIFICATIONS

: At least a Bachelor level degree or equivalent Prior experience in an administrative or customer service position High level of proficiency with Microsoft Office products, and familiarity with information technology, computers, and web-based systems. Self-starter and creative problem solver, with strong interpersonal and organizational skills, including the ability to communicate effectively (both orally and in writing) and efficiently prioritize responsibilities. Enthusiastic, organized, highly motivated, responsible, courteous, flexible and creative. Must have a sense of humor. Availability to be physically present at TSM offices.

JOB TYPE

Permanent; Full Time; Exempt 40+ hours/week; Monday-Friday 8 AM-5 PM Some early mornings, evenings and weekends required Participation in morning/evening meetings and special events will be required as needed

WORK ENVIRONMENT

Works at a shared workspace office at the TSM headquarters

PHYSICAL DEMANDS

Must be able to sit for extended periods of time Must be able to stand for extended periods of time Must be able to lift 25 pounds Position requires regular use of a computer, phone, copier, and other office equipment to complete responsibilities This position offers an exciting opportunity for individuals looking to advance their careers in administrative support within a dynamic environment. If you possess the required skills and are ready to contribute to our team’s success, we encourage you to apply.

Job Type:

Full-time Pay:

$50,000.00 – $60,000.00 per year

Benefits:

Dental insurance Health insurance Life insurance Paid time off Professional development assistance Vision insurance

Schedule:

Monday to Friday Weekends as needed People with a criminal record are encouraged to apply Application Question(s): Do you have your own vehicle? Can you pass a drug screening? Are you willing to undergo a criminal background check?

Education:

Bachelor’s (Required) Ability to

Commute:

St. Louis, MO 63121 (Required) Ability to

Relocate:

St. Louis, MO 63121: Relocate before starting work (Required) Willingness to travel: 25% (Required)

Work Location:

In person