Executive Assistant Position Available In St. Louis, Missouri

Executive Assistant Pri Global Inc Clayton, MO 63105 As the Executive Assistant reporting to the Vice President, Corporate Chief Information Security Officer, you will be instrumental in coordinating a wide array of daily functions that will be important to the effectiveness and progress of our entire executive leadership team. You will be highly trusted to anticipate needs, and perform comprehensive, moderately complex activities that may include oversight of small projects with responsibility for all aspects of administrative support. In addition, you will manage and resolve issues around multi-calendar management, meeting schedules, event tracking, and travel demands (both domestic and international). You will use this knowledge to strategically support executive requests and third-party planning and coordination. You will be responsible for extensive document management in a confidential and sophisticated electronic profile. In addition to being highly organized, trustworthy, and analytical, the ideal candidate will be a self-starter that takes the initiative, demonstrates strong business judgment, has excellent communication skills, and is an excellent team player that can interact fluidly with a variety of people at all job levels. You will perform a variety of administrative tasks for the senior-most IT leaders. Responsibilities include but are not limited to: Oversee all aspects of domestic and international travel, including meeting arrangements Manage multiple, concurrent communication channels including calendars, email, and phone Schedule facilities and determine appropriate considerations for meetings and events Create/prepare general to complex correspondence and spreadsheets, prepare varied and complex reports, and create/design PowerPoint presentation & materials Maintain electronic and hard copy filing systems unique to each executive Ensure materials and resources are organized and ready well in advance of meetings Work with extremely sensitive and confidential information with integrity and effective judgment Take business meeting notes and compile information into executive summaries Draft and format business communications, to include emails, memos, letters, presentations, etc. Work cohesively as a team with other administrative professionals to ensure the best level of support is provided Handle financial tasks related to corporate credit cards, expense reports, and company car mileage administration Respond/resolve requests on behalf of the Executive team Take initiative, receiving minimal direction, and delegating thoughtfully Answer MS Teams correspondence and direct calls, take messages, and ensure overall professional office appearance as appropriate

Qualifications:

Required:

Must reside in St. Louis, Missouri, or immediate surrounding area This role may require availability after standard business hours to provide executive travel support 4+ years of direct senior executive support experience Expertise in managing international and domestic travel arrangements Previous experience managing expense accounts Strong technical skills, including advanced proficiency in Microsoft products (Outlook, PowerPoint, & Teams) Ability to effectively manage high volume email and correspondence Experience providing high levels of customer service to internal and external customers Strong communication skills, with the ability to effectively communicate and collaborate with a diverse range of executive team members, as well as other members of the administrative team Expectation of complete confidentiality and discretion on all business matters Ability to type 60WPM or more Must have strong organizational skills, attention to detail, and ability to multi-task Outstanding follow up and follow through on all requests and deliverables Maintain an exceptionally polished and professional appearance and demeanor Must possess a high degree of composure and poise, with the ability to remain calm and collected when faced with demanding time frames for deliverables Must be committed to incorporating security into all decisions and daily job responsibilities

Preferred:

Bachelor’s degree is preferred Previous Executive Administrative experience in a fast paced, high-tech environment is a plus

Job Types:

Full-time, Contract Pay:

$30.00 – $32.00 per hour

Work Location:

In person