Executive Assistant Position Available In Jackson, Mississippi

Executive Assistant Jackson County Port Authority- Port of Pascagoula 3033 Pascagoula Street, Pascagoula, MS 39567

JOB TITLE :

Executive Assistant

JOB STATUS

: Exempt

ABOUT PORT PASCAGOULA

Port Pascagoula, ranking in the top 25 in the nation, is a dynamic and bustling maritime gateway crucial in facilitating trade, supporting economic growth, and fostering innovation in the region. As the largest full-service deepwater port in Mississippi, we are committed to providing exceptional service to our partners, stakeholders, and communities. Our state-of-the-art facilities, strategic location, and dedication to environmental responsibility make us a vital hub for a wide range of industries, from shipping and logistics to energy and manufacturing.

POSITION SUMMARY

: Provides comprehensive administrative and executive support to the Port Director and leadership team. Acts as a first point of contact for internal and external stakeholders, ensures smooth office operations, manages complex calendars, coordinates meetings and travel, and assists with board and commission engagements.

• Manage the Port Director’s calendar, schedule meetings, and coordinate with internal leaders, commissioners, and external partners.
• Prepare and distribute board/commission meeting agendas, notices, packets, and minutes, ensuring compliance with relevant regulations.
• Attend meetings, record action items, and follow up on outcomes.
• Coordinate travel arrangements (domestic & international) and compile expense reports.
• Handle incoming calls, correspondence, and inquiries, and act as liaison with staff, community groups, government agencies, and the public.
• Draft, proofread, and edit letters, reports, memos, presentations, and briefing materials.
• Maintain confidential records, files, and databases; ensure proper document retention and public records compliance.
• Design, track, and support port initiatives, special projects, and strategic communications.
• Provide backup and guidance to support staff as needed.
• Maintain confidentiality, political savvy, and professionalism at all times.

DESIRABLE EDUCATION AND EXPERIENCE

• College degree in business or related field preferred.
• High school diploma or GED required.
• 5-8 years of executive-level administrative experience, ideally in a port, public agency, or government setting

SPECIFIC JOB SKILLS/ABILITIES MAY INCLUDE

(But are not limited to):

• Advanced proficiency in MS Office suite (Outlook, Word, Excel, PowerPoint); experience with SharePoint, Concur, and records systems is a plus
• Excellent verbal and written communication, editing, and presentation skills
• Superior organizational skills with the ability to handle multiple priorities under tight deadlines
• Strong interpersonal skills; ability to engage with elected officials, senior staff, and the public with tact and diplomacy
• High discretion, confidentiality, and political awareness required
• Ability to occasionally work outside standard hours or during events/meetings

Optional:

shorthand, minute-taking skills, public records, or meeting-notification experience

REPORTS TO

: Chief Administrative Officer Interested candidates should submit a resume, cover letter, and references to scoggin@portpascagoula.com.

Job Type:

Full-time Benefits:

Dental insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance

Schedule:

8 hour shift Day shift Monday to

Friday Work Location:

In person