Executive Assistant Position Available In Madison, Mississippi

Executive Assistant Concord Companies•3.0 Ridgeland, MS Job Details $50,000•$60,000 a year 1 day ago Benefits Paid time off Qualifications Microsoft Word CRM software Microsoft Excel Microsoft Outlook Social media management Customer service Yardi Executive administrative support Mid-level Microsoft Office Finance Administrative experience Real Estate License Accounting QuickBooks 1 year Accounting Communication skills Personal assistant experience Full Job Description Are you an organized, proactive professional who thrives on structure, accountability, and getting things done? Do you love real estate, supporting visionary leaders, and ensuring nothing falls through the cracks? If so, Concord Companies may have the opportunity you’ve been looking for. Concord Companies, a full-service commercial real estate firm based in Ridgeland, Mississippi, is seeking a dedicated Executive Assistant to support one of the company’s Partners in managing day-to-day operations, executing strategic initiatives, and driving back-end efficiency. This role offers the chance to be part of a dynamic and growing organization where excellence, integrity, and attention to detail are key to success. While candidates with prior experience in the Mississippi commercial real estate market will be highly valued, we also welcome applicants who bring transferable skills, a strong work ethic, and the ambition to grow with the company. Whether you’re a seasoned professional or an operations-minded go-getter ready to step into a bigger role, this position offers the chance to build your career alongside a respected industry leader. This role involves a mix of administrative support, transaction coordination, and bookkeeping. Ideal for someone who takes ownership, thrives in a fast-paced environment, and loves turning vision into action.

Compensation:

Salary Range:

$50,000•$60,000 Paid Time Off (PTO) Stipend Benefits Available Bonuses•Considered after a 60-day period Growth potential

Compensation:

$50,000•$60,000

Responsibilities:

This person’s primary responsibilities include, but are not limited to: Perform all duties with absolute integrity, maintaining professionalism and confidentiality in all aspects of the role Manage Partner’s schedule, coordinate agendas and prep documents for meetings, and manage minutes Coordinate all business travel and itineraries Handle bookkeeping for multiple affiliated entities, ensuring accurate records of income and expenses Manage the due diligence process for property acquisitions, including scheduling, coordination, and documentation Assist with property management invoice approvals Summarize monthly operating reports and distribute to investors Track and maintain critical data for active and upcoming transactions Manage CRM, contacts, leads, rent rolls, lease expirations, and more for the brokerage team Draft and audit agreements, contracts, and amendments for transactions Create and manage invoices for brokerage commissions Prepare and manage expense reports for the Partner and agents

Qualifications:

We’re looking for a highly organized and detail-oriented individual who thrives in a fast-paced environment, takes ownership, and loves bringing order to chaos. The ideal candidate is a proactive problem-solver with excellent communication skills and the ability to support high-level real estate operations with discretion and professionalism.

Required Skills & Experience:

2+ years of Executive Assistant or high-level administrative experience 1+ year of bookkeeping or finance-related experience (or a degree in Finance, Accounting, or a related field) Proficient in Microsoft Office Suite (Word, Excel, Outlook) Experience with QuickBooks and CRM systems (e.g., Salesforce, Monday.com, or similar) Strong file and document management skills Ability to multitask and prioritize with a strong sense of urgency Technologically savvy and quick to adopt new tools Strong written and verbal communication skills Proven ability to work independently and as part of a team High level of discretion and professionalism Customer service mindset and strong interpersonal skills Willingness to obtain a real estate license (licensing costs reimbursed)

Preferred Qualifications:

Experience in commercial real estate, brokerage, or investment firms Familiarity with real estate documents (leases, LOIs, PSAs, etc.) Experience with Yardi or other real estate-specific CRM platforms Social media management skills are a plus Comfortable working with driven personalities and high expectations About Company Concord Companies is a full-service commercial real estate firm headquartered in Ridgeland, Mississippi. The firm specializes in the acquisition, development, and management of high-quality retail, office, and light industrial properties. With a disciplined investment strategy and deep market knowledge, Concord is focused on creating long-term value across the Southeast.