Assistant to the Executive Director Position Available In Buncombe, North Carolina

Assistant to the Executive Director Asheville Symphony Asheville, NC Job Details Full-time $46,000 – $69,000 a year 1 day ago Benefits Relocation assistance Health insurance Dental insurance 401(k) Paid time off 401(k) 4% Match Parental leave 401(k) matching Life insurance Retirement plan Qualifications CRM software Correspondence management Raiser’s Edge Project coordination Executive administrative support Mid-level Microsoft Office Meeting scheduling Bachelor’s degree Attention to detail Calendar management Human resources Presentation preparation Appointment scheduling Communication skills Personal assistant experience Time management Travel planning Full Job Description

POSITION ANNOUNCEMENT DATE

June 23, 2025

JOB TITLE:

Assistant to the Executive Director

REPORTS TO

Executive Director

JOB DESCRIPTION

The Assistant to the Executive Director provides administrative support to the Executive Director, Board of Directors, and leadership of the Asheville Symphony (ASO). This role is responsible for managing schedules, facilitating meetings, handling confidential information, and supporting human resources, governance, and operational functions. The ideal candidate is highly organized, proactive, trustworthy, and capable of managing multiple priorities in a fast-paced environment.

JOB DUTIES AND RESPONSIBILITIES

Executive Administrative Support:

Coordinate the Executive Director’s schedule, ensuring meetings and commitments are well-organized and efficiently managed Coordinate internal & external speaking engagements for the Executive Director, Music Director, and Board members, including preparation of presentations, digital & physically distributed documents, technological infrastructure, etc Organize and maintain the Executive Director’s email inbox, prioritizing and responding to messages as needed Proofread public-facing documents, including marketing materials, donor lists, and special project communications Document key takeaways from major donor meetings for follow-up and strategic planning Manage correspondence with soloists and their representatives throughout the engagement process, including the drafting and maintaining of contracts, coordination of itineraries and logistics, etc. Prepare, track and reconcile expense reports for the Executive Director Arrange detailed travel plans, itineraries, and agendas for the Executive Director and other key ASO personnel as needed Conduct donor and funder prospect research in collaboration with the Development department Attend and support the core concert and special event activities of the ASO Coordinate staff meeting agendas and materials Coordinate workflow for the Executive Director and Board of Directors where applicable Support and serve as the primary contact for appropriate ASO affiliate activities, including the ASO Chorus, Guild, and Symphonettes Assist with special projects and other duties as assigned

Human Resources & Compliance:

Serve as the primary resource for the employee handbook and HR policies Enroll employees in benefits programs (health, dental, life insurance, 401k) and respond to related inquiries Assist with staff hiring processes, including maintaining candidate records, screening applications, and coordinating correspondence Stay informed on nonprofit legal compliance and recommend best practices for organizational policies Ensure compliance with federal, state, and local employment laws and regulations Assist with HR programs where necessary, including but not limited to compensation, benefits, leave, job descriptions, training, onboarding, and offboarding, as directed by the Executive Director Maintain an up-to-date record of insurance policies and coverage and support annual insurance policy audits annually

Board & Committee Support:

Serve as a key liaison to the ASO Board of Directors by preparing and distributing agendas and supporting documents for Board and committee meetings Take minutes for Board and Committee meetings when necessary and obtain reviews by the Executive Director Coordinate Board and Committee meeting logistics, including setup and teardown of meetings, scheduling, room reservations, audio/visual setup, and refreshments Attend select Committee meetings in the Executive Director’s stead, where appropriate Maintain Board and committee lists across various formats, including document files, email listservs, and EasyBoard Track and communicate action items from meetings to relevant stakeholders Assist in onboarding new Board members by preparing Board member welcome packets, orientation materials, etc. Assist with the preparation and execution of the annual Board Retreat Facilitate Board and committee surveys and compile results Manage Zoom meetings and troubleshoot technical issues during virtual Board and Committee meetings

QUALIFICATIONS & SKILLS

Bachelor’s degree required; HR and/or arts administration experience a plus Sound judgement, integrity, honesty, and impeccable ethics Exceptional organizational skills and attention to detail Outstanding written and verbal communication skills Ability to manage multiple priorities in a fast-paced environment Excellent time management skills with a proven ability to meet deadlines under pressure High level of professionalism and discretion when handling sensitive information, including sensitive financial information, documentation of Board and Committee meetings, etc. Familiarity with nonprofit governance and human resources best practices, including SHRM certification, is a plus Approachable and professional demeanor that engenders positiverelationships with donors, Board members, external partners, and colleagues Ability to work flexible hours as needed and participate in special activities and events Light work, exerting up to 25 pounds of force occasionally and/or up to 10 pounds of force frequently, required Proficiency in Microsoft Office Suite, Google Workspace, and virtual meeting platforms (e.g., Zoom) Knowledge of, and experience with, CRM systems (e.g.: Raiser’s Edge, Tessitura, Patron Manager, Salesforce, etc.) is a plus

ORGANIZATION/ORCHESTRA DESCRIPTION

Asheville Symphony:

The Asheville Symphony is a leader among cultural organizations in a desirable, arts-focused community. The ASO has experienced remarkable growth in artistic excellence, educational and program offerings, and revenue in the last several years, reaching an audience of more than 50,000 annually through ticketed performances, community programming, and music education programs. The ASO produces a variety of musical programs for the benefit of Asheville and the Western North Carolina region. Currently, these programs include 14 Masterworks concerts, 3-4 Pops programs, 4 ALT ASO chamber orchestra performances, community engagement programs such as Symphony in the Park in downtown’s Pack Square Park, 3 recitals, and a robust music education suite that includes the Asheville Symphony Youth Orchestra, Music in the Schools, Young People’s Concerts, Symphony Talk, Hip Hop Folktale Project and more. The ASO also produces an acclaimed Artist Residency Program and the Asheville Amadeus Festival, a 10-day celebration of arts, culture and music, both of which are produced every other year. The ASO provides equal employment opportunities to all employees and applicants in every aspect of the employment process. ASO does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex (including pregnancy, sexual orientation or gender), national origin, age, veteran status, citizenship, disability and genetic information (including family medical history), or any other basis prohibited by applicable law. ASO will not tolerate any unlawful discrimination. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, compensation, and training.

Asheville, North Carolina:

Asheville is the largest city in Western North Carolina and is the regional center for medical services, manufacturing, transportation, banking and professional services, shopping, dining and the visual and performing arts. At 2,200 feet in elevation, Asheville is located on a plateau divided by the French Broad River, at the hub of the Great Smoky and Blue Ridge Mountains. The Asheville area is world renowned as a bustling tourist destination attracting over 12 million visitors and tourists each year who come for the natural beauty and vibrant hospitality the city offers. Asheville is a major destination for recreation activities and home to George Vanderbilt’s Biltmore Estate. Every year, Asheville is listed in varied publications as one of the top 10 cities in which to live, retire, visit or dine. Asheville’s population is near 100,000 and Buncombe County is over 265,000. Academic institutions in the region include The University of North Carolina Asheville, Mars Hill, Appalachian State and Western North Carolina Universities, Warren Wilson, Montreat, Brevard, and Asheville Buncombe Technical Colleges.

Compensation:

Commensurate with experience, within the range of $46,000 – $69,000

Benefits:

Paid vacation; 100% employer paid medical, dental, and life insurance, plus tax deferred annuity. 401k with up to 4% company match after one year of employment.

Schedule:

This position is an in-office role. Some night and weekend work is required in association with concerts or special fundraising & donor events. An event leave package is in place to compensate for required night/weekend hours.

Application Procedure:

Please submit cover letter and resume with the subject line “Assistant to the Executive Director” to: . Applications that do not include both a cover letter and resume will not be considered.

Application Deadline:

n/a Organization/orchestra web address: ashevillesymphony.org

Job Type:

Full-time Pay:

$46,000.00 – $69,000.00 per year

Benefits:

401(k) matching Dental insurance Health insurance Life insurance Paid time off Parental leave Relocation assistance Retirement plan

Education:

Bachelor’s (Required)

Experience:

executive assistant: 1 year (Preferred) Ability to

Commute:

Asheville, NC 28801 (Required) Ability to

Relocate:

Asheville, NC 28801: Relocate before starting work (Required)

Work Location:

In person