Executive Assistant Position Available In Buncombe, North Carolina

UNC Overview :

Located in the Blue Ridge Mountains in Western North Carolina, UNC Asheville is the designated public liberal arts campus in the University of North Carolina system. UNC Asheville is nationally known for the quality of our student-centered teaching, mentoring of undergraduates in research, interdisciplinary learning, and striving to be an inclusive campus community. UNC Asheville is committed to promoting diversity and a work environment that encourages knowledge of, respect for, and the ability to engage with those of other cultures or backgrounds. The successful candidate is expected to foster an inclusive work culture where uniqueness of beliefs, backgrounds, talents, capabilities and ways of living are respected and welcomed.

Classification Title :

Executive Assistant Department :

University Advancement – Office of the

Vice Chancellor Full-Time/Part-Time :

Full-Time Months per

Year :

12

Months Position Summary:

The Executive Assistant provides high-level administrative support to the Vice Chancellor (VC) and the Associate Vice Chancellor (AVC) for University Advancement. This position reports to the Vice Chancellor, but also provides relevant support to Vice Chancellor’s direct reports and the entire Advancement office. The Executive Assistant must be able to work independently with little or no supervision and must be exceedingly well organized, flexible and possess the ability to excel in a fast-paced environment with a high level of professionalism. The ability to maintain complete confidentiality is essential.

Responsibilities of the position include:

Interacts in a professional manner with donors, alumni and friends of the university, university administrators, community leaders, UNC System Office, state agencies, etc. Manages the VC and AVC billing, travel, correspondence, contracts, and other external communications and compliance needs. Prioritize daily schedule and other issues for the VC and AVC. This includes calendar management, preparation of materials for meetings, and providing status updates regarding ongoing issues and projects. Oversees office communications, divisional meetings, and team-building initiatives; Ensures that communication flows freely between VC and division. Schedule meetings, visits and travel for the Vice Chancellor. Schedule, coordinate, prepare agendas; draft and finalize presentation materials; identify and secure logistic requirements and technology needs for meetings. Prioritize and manage multiple projects simultaneously, report on progress and potential issues and follow through on issues in a timely manner. Answer phones, greet visitors, and handle incoming and outgoing mail and communications, provide assistance using independent judgment to determine items requiring priority attention. Support the VC and AVC’s prospect work by entering contact reports, maintaining portfolio actions in Raiser’s Edge and ensuring that next steps are completed. Work collaboratively with major giving, prospect manager, and donor relations team to ensure relationships move. Record minutes and maintain records from meetings such as Board of Trustees, Foundation Board, University and Foundation Board Committees.

Minimum Education/Experience/Skill :

High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Preferred Education/Experience/Skill :

Six or more years of administrative assistant experience, preferably in higher education advancement or institutional advancement, higher education or corporate management. Ability to manage multiple projects. Strong written, verbal, and interpersonal skills. Highly computer literate and comfortable with acquiring new skills, with specific in- depth proficiency in the MS Office Suite, Google Suite, web-based systems, and website maintenance. Excellent calendar management skills, including the coordination of complex executive meetings is desired. Ability to exercise independent judgment, sensitivity, and confidentiality in performing administrative support functions. Quick Link for

Positing :

8320

EO/AA/ADA Employer:

UNC Asheville is committed to equality and diversity of experiences for our students, applicants and employees. Qualified individuals are encouraged to apply regardless of socio-economic status, gender expression, gender and sexual identity, culture, and ideological beliefs. UNC Asheville is an Equal Employment Opportunity employer and will not discriminate against applicants and employees on the basis of race, ethnicity, national origin, religion, age, sex, sexual orientation, gender identity, disability, political affiliation, protected veteran status, genetic information, and any other legally protected status with respect to all terms, conditions, and privileges of university-sponsored activities, employment, and the use of university facilities.