Executive Assistant I Position Available In Buncombe, North Carolina

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Executive Assistant I 
Salary $43,738.00 – $76,542.00 Annually Location Buncombe County, NC Job Type Permanent Full-Time Job Number 25-09165 Department Dept of Transportation Division State Hwy Administrator – Div of Hwys Opening Date 07/28/2025 Closing Date 8/8/2025 11:59 PM Eastern Job Class Title Executive Assistant I Position Number 60022803 Salary Grade

NC11 DESCRIPTION

BENEFITS
QUESTIONS
Description of Work This position with NCDOT offers full State Benefits, competitive salaries and many career development opportunities. This posting is in anticipation of a vacancy. This position serves as Executive Assistant to the Division Engineer and the Deputy Division Engineer. The primary purpose of this position is to provide a full range of executive-level support assisting management staff in the daily operational workflow of the Division Office in all phases of work involved. Position duties consist of responding to the public, receiving incoming calls, preparing/processing reports, forms, documents, agreements & correspondence, filing, maintaining filing system, sorting mail and scheduling meetings. Position will maintain a working knowledge of high priority items and tasks for the Division Engineer, while assisting in the timely response and handling of these items. This position may process invoices and process travel reimbursements. This position will supervise the Division Reception Administrative Specialist and a Temporary Admin. The position will need to interpret policies and procedures as it relates to supervision. The position will manage the Division’s Public Records Requests process. The position will serve as direct contact with general public, NCDOT leadership, and local and elected officials. Successful applicants will need the following: Considerable knowledge of program services, policies, procedures, laws, rules, and regulations; ability to demonstrate and apply this knowledge in performance of administrative support tasks; ability to explain and interpret program information to clients/customers and staff. Ability to clearly convey, persuade, and negotiate information and ideas to individuals or groups. Ability to identify and understand issues, problems, and opportunities; determines course of action; develops appropriate solutions. Ability to develop ideas into plans of action and to coordinate the actions through implementation. Ability to present ideas clearly and effectively in written form; ability to edit, adjust language or terminology to meet needs of the audience or as appropriate; ability to use correct grammar, organization, and structure. Ability to compile, assimilate, organize, and analyze printed and electronic information. Ability to apply knowledge of data research and manipulative analysis. Ability to provide directions to staff. Knowledge, Skills and Abilities / Competencies Management prefers applicants that demonstrate the following: Experience in applying office management techniques, policies, and practices.
Experience using Microsoft Office, Word, Excel, Power Point, Outlook Mail, and Calendar, and SAP.
Experience providing administrative assistance and support in the daily operations of managing and directing operations, programs, and activities.
Experience gathering and analyzing data/information and composing technical and administrative reports.
Demonstrated ability to independently analyze, apply and interpret policy and procedures to resolve problems and questions.

Additional Expectations:

This position is in an office environment and requires good visual acuity. Subjected to stooping, walking, lifting, and position could be considered stressful due to extremely heavy workload and meeting deadlines. The selected applicant will be expected to legally operate a motor vehicle. Minimum Education and Experience Requirements Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for detail. Bachelor’s degree, preferably in business administration or a related discipline from an appropriately accredited institution; or Associate’s degree in secretarial science, business administration, or a related discipline from an appropriately accredited institution and two years of progressively responsible administrative/office management experience; or High school or General Educational Development (GED) diploma and four years of progressively responsible administrative/office management experience; or an equivalent combination of education and experience. Supplemental and Contact Information Phagan Hudson 919-707-4466 It is important that your application includes all your relevant education and work experience and that you answer all questions associated with the application. NCDOT will not accept “See Attached” or “See Resume” in lieu of education and work experience completed on the application. If multiple applications are submitted to an individual posting, only the most recent application received prior to the posting date will be accepted. Employer
State of North Carolina
Website
http://www.ncdot.gov/
JOB

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