Executive Assistant I Position Available In Cumberland, North Carolina

Executive Assistant I State of North Carolina – Dept of Transportation Cumberland County, NC Job Details Full-time $43,738 – $76,542 a year 11 hours ago Benefits Travel reimbursement Paid parental leave Health insurance Parental leave Retirement plan Qualifications Microsoft Powerpoint Microsoft Word Microsoft Excel Microsoft Outlook Mid-level Microsoft Office Secretarial Science Administrative experience High school diploma or GED Analysis skills Bachelor’s degree Organizational skills Business Administration Office management Associate’s degree Grammar Experience Microsoft Outlook Calendar 2 years Full Job Description Description of Work This position with NCDOT offers full State Benefits , competitive salaries and many career development opportunities. This position serves as Executive Assistant to the Division Engineer and the Deputy Division Engineer. The primary purpose of this position is to provide a full range of executive-level support assisting management staff in the daily operational workflow of the Division Office in all phases of work involved. Position duties consist of responding to the public, receiving incoming calls, preparing/processing reports, forms, documents, agreements & correspondence, filing, maintaining filing system, sorting mail and scheduling meetings. Position will require daily review of Division Engineer’s email correspondence and dissemination of certain messages to appropriate staff members, maintaining a working knowledge of high priority items and tasks for the Division Engineer, while assisting in the timely response and handling of these items. This position will process invoices and process travel reimbursements. This position will interpret policies and procedures as it relates to personnel matters and will serve as direct contact with general public, board members, senators, mayors, representatives, county commissioners and DOT management. Successful applicant will need the following: Considerable knowledge of program services, policies, procedures, laws, rules, and regulations; ability to demonstrate and apply this knowledge in performance of administrative support tasks; ability to explain and interpret program information to clients/customers and staff. Ability to clearly convey, persuade, and negotiate information and ideas to individuals or groups. Ability to identify and understand issues, problems, and opportunities; determines course of action; develops appropriate solutions. Ability to develop ideas into plans of action and to coordinate the actions through implementation. Ability to present ideas clearly and effectively in written form; ability to edit, adjusting language or terminology to meet needs of the audience or as appropriate; ability to use correct grammar, organization, and structure. Ability to compile, assimilate, organize, and analyze printed and electronic information. Ability to apply knowledge of data research and manipulative analysis. Ability to provide direction to staff. Knowledge, Skills and Abilities / Competencies Experience in applying office management techniques, polices, and practices. Experience using Microsoft Office, Word, Excel, Power point, Outlook Mail, and Calendar, and SAP. Experience providing administrative assistance and support in the daily operations of managing and directing operations, programs, and activities. Experience gathering and analyzing data/information and composing technical and administrative reports. Demonstrated ability to independently analyze, apply and interpret policy and procedures to resolve problems and questions.

Additional Expectations:

This position is in an office environment and requires good visual acuity. Subjected to stooping, walking, lifting, and position could be considered stressful due to extremely heavy workload and meeting deadlines. Must have the ability to operate a State vehicle. Minimum Education and Experience Requirements Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for detail. Bachelor’s degree, preferably in business administration or a related discipline from an appropriately accredited institution; or Associate’s degree in secretarial science, business administration, or a related discipline from an appropriately accredited institution and two years of progressively responsible administrative/office management experience; or High school or General Educational Development (GED) diploma and four years of progressively responsible administrative/office management experience; or an equivalent combination of education and experience. Supplemental and Contact Information April Slade (910) 364-0619 Applicants must meet both the minimum requirements and all posted Knowledge, Skills and Ability requirements to be considered Qualified for the position. It is important that your application includes all your relevant education and work experience and that you answer all questions associated with the application. NCDOT will not accept “See Attached” or “See Resume” in lieu of education and work experience completed on the application. If multiple applications are submitted to an individual posting, only the most recent application received prior to the posting date will be accepted.

NOTE:

For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types.

For permanent and time-limited appointments:

Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.