Executive Assistant to the Head of School Position Available In Durham, North Carolina

Executive Assistant to the Head of School Duke School – 4.7

Durham, NC Job Details Full-time Estimated:

$49.2K – $60.8K a year 1 day ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance Life insurance Retirement plan Qualifications Confidential information handling Executive administrative support Mid-level 3 years Bachelor’s degree Calendar management Communication skills Travel planning Full Job Description Position Overview The Executive Assistant to the Head of School (HOS) serves as a strategic partner to the HOS, providing high-level administrative and organizational support. This role requires exceptional professionalism, discretion, proactive problem-solving, and the ability to manage sensitive information, coordinate multiple priorities, and communicate effectively with a broad range of stakeholders.

Core Responsibilities:

Executive Support Manage the Head of School’s complex calendar, prioritizing meetings, events, and travel with strategic foresight. Coordinate and respond to correspondence on behalf of the HOS, acting as a key liaison with faculty, staff, trustees, families, and external partners. Maintain a consistent, supportive presence in the Head’s Office throughout the school day. Support and take minutes at Leadership Team meetings and other key gatherings at the direction of the Head of School. Assist with short- and long-term goals, special projects, and strategic initiatives, making independent decisions in a fast-paced environment and managing projects or conducting research at the HOS’s direction, ensuring timely and effective follow-through. Anticipate challenges, identify solutions proactively, and collect, synthesize, and share relevant information to support timely decision-making by the HOS. Design and produce reports, presentations, and complex documents; compose professional correspondence; maintain contact lists; manage travel logistics; and complete expense reports with accuracy and efficiency. Board of Trustees Liaison Serve as a primary administrative liaison to the Board Chair and Trustees. Coordinate logistics for Board meetings, compile materials, manage the board portal, and record minutes in compliance with governance procedures and actions. Work with staff and trustee committee liaisons to coordinate the overarching board committee schedule. Maintain records and filing systems for the HOS Office and the Board. Strategic Project & Event Coordination Monitor implementation, tracking, and reporting of key initiatives tied to the school’s accreditation, strategic, and action plans. Coordinate all-employee events, including logistics, signage, coordination with operations or vendors, timelines, communication, and post-event follow-up. Act as project manager for special initiatives or events as assigned by the Head. Liaise with the facilities team to oversee the Center for IDEAS’s functionality, event readiness, and scheduling. Monitor usage of Center and identify process improvements to enhance community experience. Cross-Functional Collaboration Partner with division heads, department directors, administrative assistants, and operations staff to ensure seamless schoolwide coordination. Liaise with development staff to support schedule and tracking donor engagement by HOS. Assist with Leadership Team meetings and retreats, including scheduling, agendas, note-taking, and follow-up. Support committee work and internal initiatives at the direction of the HOS. Ideal Candidate Attributes Mission-aligned, deeply committed to education and school community life. Calm under pressure, proactive in anticipating problems, and solutions-focused. Strong interpersonal and communication skills, with the ability to engage a range of stakeholders. High degree of integrity, discretion, and emotional intelligence. Flexible, collaborative, and detail-oriented with a positive, can-do attitude. Contributes to a positive, professional, and values-aligned office culture, serving as a welcoming and consistent presence in the HOS Office.

Job Type:

Full-time Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance

Schedule:

Monday to Friday Weekends as needed

Education:

Bachelor’s (Required)

Experience:

executive-level support : 3 years (Required) Ability to

Commute:

Durham, NC 27705 (Required)

Work Location:

In person