Administrative Assistant, Executive Cabinet Member Position Available In Mecklenburg, North Carolina
Tallo's Job Summary: The Administrative Assistant, Executive Cabinet Member in Charlotte, NC, provides high-level administrative support to an executive cabinet position. Responsibilities include managing office tasks, scheduling meetings, preparing reports, and maintaining confidentiality. The salary is NC 12 per hour, full-time for 12 months. This role reports to the Executive Cabinet Member at Charlotte-Mecklenburg Schools. Minimum qualifications include an Associate Degree.
Job Description
Administrative Assistant, Executive Cabinet Member 3.6 3.6 out of 5 stars Charlotte, NC 28217 General Definition of Work The Administrative Assistant to an Executive Cabinet Member under general supervision, performs complex executive-level administrative support to an executive cabinet level position, while managing the day-to-day office administration of the department. Carries out and delegates details as appropriate for assigned responsibilities. Qualifications To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Salary/Status NC 12 Hourly Non-Certified Schedule/Full-time, 12 months Reports To Executive Cabinet Member Place of Work The normal place of work is on the premises used by Charlotte-Mecklenburg Schools. Charlotte- Mecklenburg Schools reserves the right to require you to work at such other place(s) as it may reasonably require from time to time. Essential Functions Adhere to all state, federal, and local laws, policies, and procedures. Serve as an assistant to a Executive Cabinet level position, maintaining confidentiality. Maintain the cabinet member’s appointment calendar; schedule meetings and conferences between internal and external stakeholders. Prepare agendas, reports, correspondence, and memorandums. Respond to direct inquiries and routes calls to the appropriate party for prompt and efficient resolution with confidentiality and a high level of professionalism. Support stakeholders in person, via phone, and email. Respond and resolve internal and external inquiries and complaints; exercise judgment in policy explanations while providing excellent customer service. Refer inquiries and complaints to appropriate staff when necessary. Participate in coordinating and administering division budgets; assist in monitoring expenditures. Initiate procurement of supplies, materials and services, negotiate/solicit quotes, review and draft vendor contracts and process payments to vendors. Monitor expenditures, issue purchase orders, and process fund transfers. Serve as p-card administrator of Division. Maintain supply, technology and furniture inventory. Make necessary arrangements for staff attendance at conferences, workshops and meetings; Secure workshop registration, airline transportation, hotel accommodations and process travel expenses upon return. Process payroll, report and maintain employee leave/absences, process quarterly mileage and expense reimbursements, coordinate catering. Maintain and update important records and forms including electronic records, and an efficient and effective filing system. Perform related work as assigned or required. # of Jobs 1.00
Salary:
From 25.21 Teacher Scale N Minimum Educational Requirements Associate Degree Term 12 Month Additional Job Information
