Executive Assistant Position Available In Mecklenburg, North Carolina

Executive Assistant Sam’s Xpress Car Wash – 3.4

Matthews, NC Job Details Full-time Estimated:

$52.3K – $67.8K a year 1 hour ago Benefits Health insurance Dental insurance Vision insurance 401(k) matching Life insurance Qualifications Microsoft Word Microsoft Excel Microsoft Outlook Filing Mid-level Microsoft Office Administrative experience Bachelor’s degree Accounting Organizational skills Leadership Accounting Communication skills Adobe Acrobat Full Job Description Summary The Executive Assistant will support the car wash team and the President of SXCW by providing high-level administrative assistance and office support. This role serves as a key point of contact for internal and external stakeholders and plays a critical role in organizing schedules, communication, and project coordination. In addition to standard executive support responsibilities, this position requires a strong emphasis on accounting-related tasks, including invoice tracking and financial document handling. A high degree of professionalism, attention to detail, and discretion is essential. Essential Duties and Responsibilities Prepare and format reports by collecting, formatting, and analyzing information Facilitate internal and external communication Act as point of contact between President and employees/clients Schedule meetings, coordinating with multiple calendars and departments Greet and assist guests and visitors in a professional manner, both in person and over the phone. Track and manage invoices, ensuring timely entry, followup, and communication with the accounting team. Assist with basic accountingrelated administrative tasks such as document filing, expense tracking, and spreadsheet updates. Provide project support and coordination across departments as assigned. Always maintain confidentiality of sensitive company information. All other duties assigned by your direct supervisor.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Minimum Qualifications Bachelor’s degree in accounting is required. Proven previous experience as an accounting manager or higher position. 2+ years of professional administrative experience; prior experience supporting leadership roles preferred. Understanding of accounting principles and financerelated tasks. Proficiency in Microsoft Office Suite (especially Excel, Outlook, and Word); Adobe Acrobat knowledge preferred. Excellent written and verbal communication skills. Ability to multitask, prioritize, and work independently with minimal supervision. Strong organizational skills with exceptional attention to detail. Ability to handle confidential information with discretion and integrity. Familiarity with standard office equipment and clerical systems (filing, record keeping, scheduling). Ability to pass preemployment screenings including background check, drug screening, and MVR (if applicable).

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position will work at the corporate office. Must be able to maintain a flexible fulltime schedule including working some evenings and weekends. Hours of work include, but are not limited to, the hours of operation. Current hours of operation are 7days a week, 7:30am9pm, closing only December 25th. Typical corporate office hours are Monday Friday 8 am 5 pm.

BENEFITS

Competitive salary Opportunities for professional growth 401(K) with 2.5% employer match for all employees Specialized training and development A career with Sam’s Xpress is both fun and rewarding. We are dedicated not only to our guests but also our employees. We offer excellent training and development for our employees. Medical, Dental and Vision Insurance for fulltime employees Companysponsored Group Term Life Insurance for all fulltime employees.

FURTHER INFORMATION

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, age, sex, gender identity, sexual orientation, disability, veteran status, genetic information or on the basis of pregnancy, childbirth, or related medical conditions, including, but not limited to, lactation.