Executive Assistant Position Available In Wake, North Carolina

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Executive Assistant

Salary $43,738.00 – $76,542.00 Annually Location Wake County, NC Job Type Permanent Full-Time Remote Employment Flexible/Hybrid Job Number 25-03129 DSB 60043122 Department Dept of Health and Human Services Division Blind Services Opening Date 05/08/2025 Closing Date 5/14/2025 5:00 PM Eastern Job Class Title Executive Assistant I Position Number 60043122 Section Director’s Office Salary Grade

NC11 DESCRIPTION

BENEFITS
QUESTIONS
Description of Work Position is funded in part through federal funds.

Recruitment Range:

$45,000 – $55,000 The major purpose of this position is to provide administrative assistance to the Director of the agency in carrying out the various functions associated with this office and Division. This position also serves as staff support to the Commission for the Blind, State Rehabilitation Council and the Consumer and Advocacy Advisory Committee. The position serves as the primary link between the Division Director and DHHS, the general public, staff and others as needed. Job responsibilities but not limited to: Function as an office manager for the Division Director’s office. Serves as information liaison, for the Director’s Office and agency, assisting a large volume of internal and external customers regarding concerns, conflicts, inquiries and requests in a variety of mediums. Create, proofread and prepare documents (agendas, minutes, letters, presentations, reports and other materials of an important and/or confidential nature) for a variety of sources to include DHHS executive staff, divisions/offices, legislators, community partners/associations, other departments, etc.; multi-tasks in taking phone calls, answering correspondence, greeting guests or attending meetings; calendar management for Division Director; makes travel and hotel reservations for the Director; this person contacts management staff to obtain information for special reports required of the Director, to schedule meetings, etc.; this person receives calls/correspondence from other management staff, requesting information to assist them in projects on which they are working, to set up appointments, etc. Support to the Commission for the Blind, State Rehabilitation Council, the Consumer and Advocacy Advisory Committee, and other groups who meet relevant to the work of the Division. Attend Commission and Council meetings on a quarterly basis and prepare and distribute meeting agendas, minutes, and other correspondence. Assist the Director in preparing materials for members of these organizations and maintains an accurate list of relevant information about membership. Work closely with the Chair of the Commission/State Rehabilitation Council and the chair of the Consumer and Advocacy Advisory Committee. Respond to requests from the public for information about a variety of topics ranging from the work of the Division to laws, regulations, and policies affecting the work of the Division or benefits or services available to people in the State who are blind, visually impaired, or deafblind. Inquiries may come from consumers, other state agencies, out-of-state parties, etc. Because the position represents the Agency as a whole and the Director, it is imperative that accuracy and timeliness be part of the everyday operations. About the NC Division of Services for the Blind (DSB): The Division of Services for the Blind provides services to people who are visually impaired, blind and deafblind to help them reach their goals of independence and employment. About the NC Department of Health and Human Services (DHHS): The North Carolina Department of Health and Human Services (DHHS) is one of the largest, most complex agencies in the state, and has approximately 17,000 employees. It is responsible for ensuring the health, safety, and well-being of all North Carolinians, providing human service needs for special populations including individuals who are deaf, blind, developmentally disabled, and mentally ill, and helping poor North Carolinians achieve economic independence.

Compensation and Benefits:

The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees. Visit website for benefits. Knowledge, Skills and Abilities / Competencies Listed below are the knowledge, skills and abilities (KSAs) associated with the position. These KSAs, along with the minimum education and experience listed, are required in order to be deemed “eligible” for the position therefore you must provide supporting information, within the body of your application, to demonstrate your possession of each KSA listed. Qualified applicants must possess, and application must clearly reflect work experience that demonstrates the following: Expertise in Microsoft Office with a strong emphasis on Outlook, Word, Excel and PowerPoint Proven ability to prepare executive-level correspondence, reports, forms, meeting minutes, etc., using prescribed formats and conforming to all rules of punctuation, grammar, diction and style. Must be able to determine priorities of meeting requests and make changes quickly, accurately, and often on very short notice; work within tight deadlines, manage complex projects, multiple priorities, and handle stressful situations with confidence decision making and judgment. Proven ability to manage the day-to-day operations of an office. Minimum Education and Experience Requirements Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See Education and Experience Equivalency Guide for details Bachelor’s degree, preferably in business administration or a related discipline from an appropriately accredited institution; OR
Associate’s degree in secretarial science, business administration, or a related discipline from an appropriately accredited institution and two years of progressively responsible administrative/office management experience; OR High school or General Educational Development (GED) diploma and four years of progressively responsible administrative/office management experience; OR
an equivalent combination of education and experience. Supplemental and Contact Information The North Carolina Department of Health and Human Services (DHHS) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws, state laws and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job. For more information about

DHHS:

 https://www.ncdhhs.gov/. DHHS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position. It is critical to our screening and salary determination process that applications contain comprehensive information. Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked, education with the date graduated, all work experience, and certificates / licenses. Resumes will not be accepted in lieu of completing this application. Answers to Supplemental Questions must refer to education or work experience listed on this application to receive credit. Degrees must be received from appropriately accredited institutions. Applicants seeking Veteran’s Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if they are a current member of the NC National Guard in good standing. If a former member of the NC National Guard, who served for at least 6 years and was discharged under honorable conditions, they must attach either a DD256 or NGB 22.
If applicants earned college credit hours but did not complete a degree program, they must attach an unofficial transcript to each application to receive credit for this education.
Applicants may be subject to a criminal background check. All candidates selected for positions considered “Positions of Trust” will be subject to a criminal background check. Applications for positions requiring specific coursework must be accompanied by a copy of the applicant’s transcript. Applicants with degrees not conferred at a United States college or university must attach verification that their degree is equivalent to a similar degree from a U.S. institution. The Office of State Human Resources uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent. For a list of organizations that perform this specialized service, please visit the NACES membership website at https://www.naces.org/members. Transcripts, degree evaluations and cover letters may be uploaded with your application.