Executive Assistant Position Available In Wake, North Carolina

Executive Assistant State of North Carolina – Dept of Natural and Cultural Resources Wake County, NC Job Details Full-time $43,738 – $55,467 a year 2 days ago Benefits Paid parental leave Health insurance Parental leave Loan forgiveness Retirement plan Qualifications Microsoft Powerpoint Microsoft Word Microsoft Excel Microsoft Outlook Writing skills Mid-level Microsoft Office Secretarial Science Administrative experience High school diploma or GED Bachelor’s degree Computer skills Business Administration Office management Associate’s degree 2 years Full Job Description Description of Work This position is located at: 109 East Jones Street Raleigh, NC 27610

Primary Purpose of Position:

The Department of Natural and Cultural Resources (DNCR) is seeking a highly organized and detail-oriented Executive Assistant to support our executive leadership team. The Executive Assistant provides critical administrative support to the Secretary’s Office and serves as administrative support to the Chief Deputy, Deputy Secretaries and other senior staff, as needed. This position is the primary point of contact for incoming phone calls and visitors, both internal and external to the organization. Key Responsibilities include but are not limited to: Provide receptionist support for the Secretary’s Office through answering and routing calls, receiving and distributing the daily mail. Maintain and manage the calendars for the Chief Deputy and Deputies, scheduling, changing and cancelling appointments as necessary. Make travel arrangements, hotel reservations, and prepare travel authorizations and reimbursement requests for Chief Deputy and Deputies. Manage the calendars and handle reservations of the first floor Auditorium and third floor conference room, prioritizing requests with assistance from the Executive Assistant. Assign and manage DNCR parking assignments in downtown Raleigh area. Motor Fleet/Vehicle Coordinator Order office supplies following state procurement guidelines.

Position/Physical Requirements:

Must be able to work Monday-Friday; 8:00am-5:00pm. Knowledge, Skills and Abilities / Competencies To receive credit for your work history and credentials, you must provide the information on the application form. Any information omitted from the application form, listed as general statements, listed under the text resume section, or on an attachment will not be considered for qualifying credit. Qualified candidates must have or be able to: Demonstrated experience providing executive-level administrative support. Demonstrated experience using automated standard office equipment including computer, printer, copy machine and multi-line telephone. Demonstrated experience using Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Ability to communicate well verbally and in writing. Ability to work independently, with minimal supervision, and must be able to organize and prioritize work to meet necessary deadlines. Minimum Education and Experience Requirements Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See of oshr.nc.gov/experience-guide for details. Bachelor’s degree, preferably in business administration OR a related discipline from an appropriately accredited institution; OR Associate s degree in secretarial science, business administration, OR a related discipline from an appropriately accredited institution AND two years of progressively responsible administrative/office management experience; AND High school or General Educational Development (GED) diploma AND four years of progressively responsible administrative/office management experience; OR an equivalent combination of education and experience.

Supplemental and Contact Information Section/Unit Description:

The purpose of the Office of the Secretary is to set policy, implement statutory responsibilities, establish strategic goals, supervise operations and public information activities of the department to ensure departmental programs serve the needs of the people of North Carolina.

Agency Description:

The North Carolina Department of Natural and Cultural Resources (DNCR) takes care of the things that people love about North Carolina. DNCR manages over 100 locations across the state, including 27 historic sites, seven history museums, two art museums, five science museums, four aquariums, 35 state parks, four recreation areas, dozens of state trails and natural areas, the North Carolina Zoo, the State Library, the State Archives, the N.C. Arts Council, the African American Heritage Commission, the American Indian Heritage Commission, the State Historic Preservation Office, the Office of State Archaeology, the Highway Historical Markers program, the N.C. Land and Water Fund, and the Natural Heritage Program. The Department’s vision is to be the leader in using the state’s natural and cultural resources to build the social, cultural, educational, and economic future of North Carolina. Everyone is welcome. For more information, please visit www.dncr.nc.gov. We encourage you to apply to become a part of our team! _ ____ ________________________________________________________________________________ The Department of Natural and Cultural Resources (DNCR) selects applicants for employment based on required education and experience and job-related knowledge, skills, and abilities without regard to race, religion, color, national origin, sex, pregnancy, gender identity or expression, sexual orientation, age (40 or older), disability, National Guard or veteran status, genetic information, political affiliation, or political influence. We are an Employment First state, ensuring that people with disabilities have equal opportunities to succeed in the state government workplace. DNCR supports pay equity for women, establish paid parental leave for birth, adoption, and foster care, and implement fair chance policies. Join a team that welcomes, values, respects and supports all members of our work community. Application Process Please watch our video here that walks you through each step of the application process. Be sure to complete the application in full . Resumes may be uploaded with your application but will not be accepted in lieu of a fully completed application and will not be considered for qualifying credit. “See Resume” or “See Attachment” will NOT be accepted. Information should be provided in the appropriate areas, to include the following: Education, including high school and all degrees obtained, Work Experience, and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information. Answers to Supplemental Questions are not a substitute for providing all relevant information within the body of your application. To receive credit for the supplemental questions, you must provide supporting information within the “Work Experience” section of the application, to support your answers. If multiple applications are submitted to an individual posting, only the most recent application received prior to the closing date will be accepted. Applications must be submitted by 5:00 PM on the closing date. Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account. Upon the closing date, applications are “Under Review” and will be screened by Human Resources for the qualified applicants. The hiring process may take several weeks. Degree/College Credit Verification Degrees must be received from appropriately accredited institutions. Transcripts, and degree evaluations may be uploaded with your application. If you have student loans, becoming a state employee includes eligibility for the Public Service Loan Forgiveness Program. Visit www.studentaid.gov to learn more. Veteran’s and National Guard Preference Applicants seeking Veteran’s Preference must attach a DD Form 214, Certificate of Release or Discharge from Active Duty, along with the state application. Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application if they are a current member of the NC National Guard in good standing. Applicants who are former member of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service must attach a copy of the DD 256 or NGB 22, along with the state application. ADA Accommodations Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), DNCR is committed to the full inclusion of all qualified individuals. As part of this commitment, DNCR will ensure that persons with disabilities, or known limitations covered by the PWFA, are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below. Employment Eligibility It is the policy of the State of North Carolina and DNCR that all employees provide proof of employment eligibility (immigration and naturalization) on the first day of employment. We participate in E-Verify (Employment Eligibility Verification System). Sign On Bonus Eligibility To be eligible for a sign-on bonus, the candidate must not have worked as a probationary, permanent, or time-limited employee in the last 12 months as an employee in North Carolina state government, including without limitation the judicial system, state executive branch agencies, and the university system, subject to the State Human Resources Act. NEOGOV Technical Assistance If you are having technical issues logging into your account or applying for a position, please review the Get Help/FAQ’s information on the website. If you are still experiencing technical issues with your application, please call the NEOGOV Help Line at 855-524-5627.

CONTACT INFORMATION

N.C. Department of Natural and Cultural Resources Division of Human Resources Angela Avant-Jones 109 E Jones Street Raleigh, NC 27601

Phone:

919-814-6670

NOTE:

For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types.

For permanent and time-limited appointments:

Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.