Executive Assistant II Position Available In Hillsborough, New Hampshire

Executive Assistant II Catholic Medical Center – 3.5 Manchester, NH Job Details Full-time 10 hours ago Benefits Employee stock purchase plan Disability insurance Health insurance Dental insurance Flexible spending account Tuition reimbursement Paid time off Adoption assistance Family leave Vision insurance 401(k) matching Pet insurance Qualifications Microsoft PowerPoint Microsoft Word Microsoft Excel 5 years Mid-level Organizational skills Law office Associate’s degree Paralegal experience Full Job Description Introduction Experience the HCA Healthcare difference where colleagues are trusted, valued members of our healthcare team. Grow your career with an organization committed to delivering respectful, compassionate care, and where the unique and intrinsic worth of each individual is recognized. Submit your application for the opportunity below:

Executive Assistant IICatholic Medical Center Benefits Catholic Medical Center, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include: Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation. Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more. Free counseling services and resources for emotional, physical and financial wellbeing 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service) Employee Stock Purchase Plan with 10% off HCA Healthcare stock Family support through fertility and family building benefits with Progyny and adoption assistance. Referral services for child, elder and pet care, home and auto repair, event planning and more Consumer discounts through Abenity and Consumer Discounts Retirement readiness, rollover assistance services and preferred banking partnerships Education assistance (tuition, student loan, certification support, dependent scholarships) Colleague recognition program Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence) Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income. Learn more about

Employee Benefits Note:

Eligibility for benefits may vary by location. We are seeking an Executive Assistant II for our team to ensure that we continue to provide all patients with high quality, efficient care. Did you get into our industry for these reasons? We are an amazing team that works hard to support each other and are seeking a phenomenal addition like you who feels patient care is as meaningful as we do. We want you to apply! Job Summary and Qualifications

POSITION SUMMARY

Provides administrative support to CMC’s In-House Legal Department and extensions thereof, including the Risk Management Department and Corporate Compliance Department. Serves as the primary support to CMC’s General Counsel and the entire staff of the Legal, Risk, and Compliance Departments.

PRINCIPAL DUTIES AND RESPONSIBILITIES

Coordinates Department related routine and ad-hoc meetings, including polling people for attendance, locating and reserving available conference rooms, scheduling, preparing and distributing agendas, coordinating presentations, and recording and distributing minutes. Maintains appointment book and calendar of events for the General Counsel and Risk Manager and coordinates with others in the Departments. Answers incoming telephone calls, screens and responds, or refers to appropriate staff members to respond. Consults with and informs appropriate persons of situations requiring attention serving as a both a filter to the legal, risk, and compliance departments but also helping serve more timely and responsive assistance to hospital management and staff. Collects, opens, sorts, screens, date stamps, and disseminates the Departments’ mail, delegating and forwarding as appropriate. Prepares outgoing mail, ensures appropriate copies of and electronic retention of outgoing mail copies, and ensures it makes deadline for courier pick up. Prepares reports, memos, letters, mailings, and other documents using word processing, spreadsheet, and database presentations software, which primarily includes Microsoft Word, Excel, and PowerPoint. Drafts written correspondence as required or directed. Assists the General Counsel and the Deputy General Counsel with the management and oversight of the Departments’ operational and capital budgets. Creates and maintains spreadsheets to establish and track budgeted items. Ensures expenses are within budgeted amounts. Coordinates the timely invoice and check request processing. Maintains appropriate supply level of materials in normal inventory; orders special supplies and items. Responsible for Departmental personnel issues including time cards, payroll, earned time request, expense reports, and on-call schedules. Performs photocopying, scanning, and internal and external filing duties. Assists the Risk Manager with the submission of First Notices of Loss. Establishes and maintains files and records for easy retrieval. Assists with the maintenance and consistency of shared electronic files. Assists CMC’s Paralegal with the administration of CMC’s electronic database for contracts, especially related to responding to CMC managers and directors regarding contract questions and requests for copies and necessary follow-up on contract negotiations, status reports, tracking down signatures, distributing final copies, etc. Assists CMC’s Risk Management Department with the administration of its incident reporting database especially related to responding to CMC employees regarding questions, requests, and inquiries for this database. Ensures and maintains confidentiality of employee, legal, client/patient, budget, and other CMC matters. Performs similar or related duties as assigned or requested. Under the supervision and direction of the General Counsel, Deputy General Counsel, Executive Director of Compliance, and Risk Manager, assists with certain transactional drafting, due diligence, management of due diligence data rooms, responses to regulatory agencies and responses and notices to insurance carrier and litigation matters. Assist the General Counsel with management of Board of Trustee governance matters, including maintenance of corporate records and management of Board of Trustee electronic portals (for all CMC affiliated entities). Assists with the enhancement, upkeep and management of the Corporate Compliance intranet site and assists with the development of a similar resource tool for Granite One affiliates. Assists as needed and directed to establish and maintain efficiencies and create work capacity capabilities for the Departments to more effectively support other Granite One affiliates.

What qualifications you will need:

QUALIFICATIONS

Education:

Associates Degree or equivalent education.

Experience:

At least five (5) years in a corporate organization. Experience in a law firm or healthcare organization a plus. Paralegal experience a plus.

Licensure/Certification:

None Shape the future of healthcare at Catholic Medical Center . Located in Manchester, NH, Catholic Medical Center is a 330-bed acute care hospital and Level III Trauma Center serving southern New Hampshire and northern Massachusetts. Home to the nationally recognized New England Heart & Vascular Institute and The Mom’s Place—an innovative birthing center that pioneered couplet care—we’re proud to lead in both advanced medicine and compassionate service. As part of HCA Healthcare’s statewide network of Catholic Medical Center in Manchester, Portsmouth Regional Hospital, Frisbie Memorial Hospital in Rochester hospitals, three freestanding ERs, and over 70 care sites, you’ll join nearly 5,000 colleagues across New Hampshire who are committed to excellence, collaboration, and making a difference every day. At Catholic Medical Center, your work has purpose—and your potential has no limits. HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses. “There is so much good to do in the world and so many different ways to do it.”- Dr. Thomas Frist, Sr. HCA Healthcare Co-Founder If you find this opportunity compelling, we encourage you to apply for our Executive Assistant II opening. We promptly review all applications. Highly qualified candidates will be directly contacted by a member of our team. We are interviewing apply today! We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.