Executive Assistant/Chief of Staff to the CEO Position Available In Burlington, New Jersey

Executive Assistant/Chief of Staff to the CEO Persante Health Care, Inc. 200 E Park Dr, Mount Laurel, NJ 08054 Steele Recruiting LLC is a Retained Search firm located in Minneapolis, Minnesota, specializing in Executive Administrative Assistant, Personal Assistant, and Chief of Staff permanent placements for C-Suite and Senior Leadership Executives across the United States. With nearly 20 years in recruitment, we have a solid reputation for quality placements, professionalism, and maintaining confidentiality for every client and candidate. We are currently partnering with our trusted client Persante, located in Mount Laurel Township, NJ, (19 miles from Philadelphia, PA), for a Chief of Staff/Senior Level Executive Assistant to the CEO. Persante is the nation’s leading provider of comprehensive sleep management services, pioneering the future of sleep health. They partner with healthcare organizations to deliver physician-led treatment, advanced technology, and operational excellence that improve outcomes and restore lives. As a national BPO leader, they offer flexible, fee-for-service solutions including sleep center management and software support tailored to their partners’ needs. Founded in the early 1990s in Mount Laurel, New Jersey, Persante has grown into a national leader, managing over 90 diagnostic testing centers across the United States and performing more than 125,000 sleep studies annually. Their corporate headquarters remain in Mount Laurel, NJ. At their core is a clear purpose: to deliver a customized, cost-effective patient journey supported by technology that streamlines access and communication for partner facilities.

Role Overview:

This role is best suited for a proactive and organized Senior-level Executive Assistant, with a Chief of Staff mindset, to provide high-level administrative support to the CEO. This role will play a crucial role in ensuring the smooth operation of daily activities in a highly entrepreneurial environment, managing communications, and handling confidential information with discretion for a fast-moving CEO. They need a true professional who is smart, and can hit the ground running, as the trusted right hand to the CEO, remembering the littlest of details, to assisting with the largest of projects. What makes this position unique? You will serve as the right-hand partner to a true leader who values teamwork and collaboration to drive exceptional results. You will own your role and take full responsibility for your contributions within a mission-driven organization dedicated to improving the lives of those affected by sleep disorders. This is a high-performing, collaborative team making a meaningful impact on individuals and their families through this important work.

Responsibilities:

Calendar Management:

Coordinate and manage the CEO’s calendars, scheduling meetings, appointments, and travel arrangements efficiently.

Executive Liaison:

Act as a liaison between the CEO and other executives, employees, and external partners, ensuring smooth communication and fostering relationships.

Communication:

Serve as the primary point of contact for internal and external stakeholders, screening calls, emails, and correspondence, and responding or redirecting inquiries as appropriate.

Meeting Coordination:

Prepare agendas, take minutes, and follow up on action items for meetings attended by the CEO and leadership team.

Document Preparation:

Draft, edit, and proofread presentations, reports, and correspondence on behalf of the CEO and leadership team.

Travel Arrangements:

Arrange complex and detailed travel plans, itineraries, and agendas, ensuring travel preferences and logistics are managed effectively.

Expense Management:

Track and reconcile expenses, process invoices, and maintain accurate records.

Project Support:

Assist in special projects and initiatives, coordinating cross-functional teams and ensuring deadlines are met.

Office Management:

Oversee general administrative office operations, including ordering required supplies, maintaining office equipment for CEO as requested,

Confidentiality:

Handle confidential information with integrity and discretion.

Requirements:

5-7 years proven experience as an Executive Assistant or similar role, supporting C-suite executives, President/CEO or senior management in a highly dynamic environment.

Problem-solving skills:

Demonstrated ability to identify issues and develop solutions proactively. Decision making.

Technological Proficiency:

Familiarity with modern office technologies and software, including project management tools and CRM systems, ex.

Zoho, Hubspot Leadership Abilities:

Capable of leading and managing small teams, when required, to accomplish specific tasks or projects. Excellent organizational and time-management skills, with the ability to prioritize tasks and manage multiple deadlines. Strong interpersonal and communication skills, with the ability to build relationships and collaborate effectively across all levels of the organization. Proficiency in MS Office (Word, Excel, PowerPoint) and other relevant software. Bachelor’s degree in Business Administration, Office Management, or experience in a related field (preferred but not required).

Compensation Potential:

Annual salary range

• $140,000-175,000 Bonus biannual Cell Phone Allowance
• $200 per month Car Allowance
• $350 per month Health Benefits Coverage
• comprehensive health, dental, and vision insurance Retirement Plan
• 401(k) with company match Professional Development
• opportunities for continuing education and professional growth Group Basic Life and Accidental Death and Dismemberment Insurance Private Disability Insurance

• CT, PA, DE, MD

  Employees State Disability Insurance

• NJ and NY Employees Voluntary Life Insurance Flexible Spending & Health Savings Account Options Employer Assistance Program Health Advocate EAP/Travel Employee Discounts & Rewards Persante is committed to complying with all laws prohibiting discrimination in employment and is proud to provide equal employment opportunities to applicants and employees without discrimination based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by local, state, and federal law.

Job Type:

Full-time Pay:

$140,000.00

• $185,000.

00 per year

Benefits:

401(k) 401(k) matching Dental insurance Employee discount Flexible spending account Health insurance Health savings account Life insurance Paid time off Tuition reimbursement Vision insurance

Schedule:

8 hour shift Monday to Friday Ability to

Commute:

Mount Laurel, NJ 08054 (Required) Ability to

Relocate:

Mount Laurel, NJ 08054: Relocate before starting work (Required)

Work Location:

In person