Executive Assistant to the President Position Available In Essex, New Jersey

Executive Assistant to the President TransPacific Medical, PC. Montclair, NJ 07043 Overview We are seeking a talented Executive Assistant to the President with a positive can do spirit. This individual will serve as a trusted partner to the President, demonstrating an exceptional ability to anticipate leadership’s needs and preferences. The ideal candidate will be an excellent communicator, skilled at building relationships and managing time effectively. Key qualifications include outstanding organizational and administrative skills such as scheduling, telephone etiquette, meeting preparation, formal writing, note-taking, and research abilities. The Executive Assistant will thrive in a fast-paced, dynamic environment and will be committed to the mission of the organization and its continued success. The Executive Assistant to the President will play a central role in managing the President’s day-to-day administrative needs and coordinating priorities with members of the team. Responsibilities The successful candidate should have a minimum of 5 years C-suite experience and possess four critical qualities: adaptability, communication, curiosity, and organization. Responsibilities include overseeing meeting follow-ups, ensuring that projects remain on track, and providing the President with regular updates. The Executive Assistant will work closely with the President to manage daily operations, helping to keep the President organized and focused on higher-level organizational priorities. The Executive Assistant to the President may attend meetings with the President and members of the staff onsite and offsite, often serving as the main point of contact between the President, department heads, and external partners. This person will often be the main point of contact for the President with department heads and external partners. The successful candidate will contribute to organizational priorities and support our long-term vision and growth strategies. The Executive Assistant to the President possesses the utmost discretion, professionalism, and goes above and beyond with a positive attitude as a representative of the office of the President and the wider organization. Qualifications Positive disposition and effective communicator with the presence to serve as an inspiring spokesperson for the organization with all organizational stakeholders, and the general public, formally and informally. Must have strong critical thinking and problem-solving skills An ability to manage multiple competing priorities. A track record of working in a collaborative environment and successfully managing special projects and deadlines. Bachelor’s degree required; Master’s degree preferred or requisite experience and/or certification. Minimum of six years of administrative experience. Event, production, or program launch experience is a plus The office works heavily with Google Suite (Google Docs, Google Sheets, Google Slides), Zoom, and Microsoft Office Suite. Advanced knowledge of these platforms is required. Advanced administrative skills in mail merge, data management, and record keeping, file maintenance and archiving and formal letter-writing. Heavy executive calendar and schedule management. If you are a motivated individual looking to contribute to a dynamic team while supporting executive leadership, we encourage you to apply for this exciting opportunity as an Executive Assistant to the President.

Job Types:

Full-time, Contract Pay:

$65,000.00 – $75,000.00 per year

Benefits:

Health insurance Paid time off

Schedule:

8 hour shift Day shift Monday to Friday Weekends as needed

Experience:

Executive administrative support: 6 years (Required) Ability to

Commute:

Montclair, NJ 07043 (Required) Ability to

Relocate:

Montclair, NJ 07043: Relocate before starting work (Preferred)

Work Location:

In person