Executive Assistant Position Available In Mercer, New Jersey

Executive Assistant 4.7 4.7 out of 5 stars Princeton, NJ Executive Administrative Assistant-Team Leader Support needed for established firm in the Greater Princeton Area Direct Hire $80k-$100k Benefits to include, Medical, dental, vision, STD, LTD, GTL, 401(k), pet insurance This position supports the Team Leaders as well as the President. This role is responsible for accomplishing highly diverse administrative tasks and projects. This position reports to the Director of Human Resources. We are seeking an experienced executive administrative professional with excellent execution, organization, and project management experience to work in a fast-paced office environment.

Key Responsibilities:

Executes against daily, weekly, and monthly monitoring of time reporting, resource requests, assignments and billing events that support efforts to run an efficient POD Leads monthly billing projection process working across PODs and team members Reviews projections mid-month to assess changes/updates to the monthly billing results Monitors unassigned projects for status of client data provided to assign resources promptly Updates CRM system (Salesforce) to ensure leads, opportunities, account, contact, project, and time reporting information is accurate Creates reports and dashboards to provide actionable information/insights Edits and finalizes sales proposals/contracts with limited guidance Assist on document inventory and file organization for litigation projects Identifies and implements processes and procedures to enhance administrative efficiencies for the company Performs other administrative tasks as assigned including calendar, email, and meeting management.

Qualifications:

Bachelor’s degree in business administration or related field. Prior experience as a paralegal and/or legal assistant highly desired Cloud-based CRM software (Salesforce) experience a Must! Experienced in handling a wide range of administrative and executive support related tasks. Demonstrates a high degree of autonomy in figuring out how to prioritize and get the work done. Able to work independently with little to no supervision. Ability to tackle a range of challenges, big and small, with a steady hand and upbeat attitude. Must be able to maintain the confidentiality of sensitive information Ability to handle complex issues and problems with proven organizational skills Can manage multiple priorities while meeting expected deadlines Excellent communication skills with comfort working with all levels in the organization. Strong technology skills including entire Microsoft Office Suite Demonstrated ability to learn new tools and systems in an ever-evolving technology environment. #EMERSONAD