Executive Assistant to the CEO and Board Liaison Position Available In Monmouth, New Jersey

Executive Assistant to the CEO and Board Liaison Count Basie Center for the Arts Red Bank, NJ 07701 • Hybrid work Job Summary The Count Basie Center for the Arts, in the ever-growing and beautiful downtown Red Bank, New Jersey, is seeking an experienced Executive Assistant that will provide high-level administrative support to the CEO/President. This role requires exceptional organizational skills, discretion, attention to detail, and a deep commitment to the mission of the organization. Organizational Background Founded in 1926, The Count Basie Center for the Arts is New Jersey’s premier center for the cultural arts, with a mission to Inspire, Educate and Entertain through its variety of live events, opportunities in arts education and community engagement. Every year, tens of thousands of students and more than a quarter million eventgoers experience Count Basie Center programming. Over the last decade, the Basie Center organization has grown to include two performances spaces (the historic Hackensack Meridian Health Theatre and The Vogel), Basie Center Cinemas on White Street, community theatre company Phoenix Productions, and the Grunin Arts & Education Building, home to all Turner Academy of the Arts programming, including the Count Basie Center Conservatory of Music and Performing Arts programs. The Count Basie Center embraces and amplifies positive change through diversity and inclusion — from our offerings onstage, to our work in the community and our efforts to recruit the best possible workforce for our nonprofit organization.

Key responsibilities:

For CEO:

Manage and maintain the CEO’s complex schedule, including travel and conferences, setting, confirming and amending all appointments, Act as ‘traffic controller’ and ‘gate keeper’ with those requesting time with CEO. Attend meetings with the CEO when necessary to be able to coordinate and follow up with projects. Prepare meeting materials/agendas, take minutes, and ensure follow-up on action items. Handle correspondence, including drafting, editing, and responding to emails and letters as well as work with Development and Public Relations to draft CEO talking points for special events, etc. Assist with board meeting preparation, communication, and documentation. Coordinate logistics for internal and external meetings, events, and presentations. Delegate tasks and responsibilities to other staff members when appropriate from CEO. Maintain records and confidential files with discretion and integrity. Conduct research, compile data, and prepare reports as requested. Serve as a liaison between the CEO and staff, partners, and stakeholders. Flexibility to attend evening or weekend events.

For Board Liaison:

Work closely with the Board Chair, executive committee and chairs of all board committees to coordinate meetings aligning with CEO calendar. Qualifications Proven experience 4-5 years as an executive assistant administrative assistant, or similar role or at least 2 years EA of a C suite position. Scheduling and travel logistics experience are required. Excellent verbal and written communication skills. Strong organizational and time management abilities. High level of discretion, professionalism, and integrity. Proficiency in Microsoft Office Suite and/or Google Workspace. Ability to manage multiple priorities in a fast-paced environment. Comfort with AI technology This is a full-time, exempt position and eligible for The Basie’s competitive benefits package that includes paid time off (personal, sick and vacation), insurance (health, dental, vision, life, long and short-term disability) and a 401(k)-retirement plan including company match. This position operates on a hybrid schedule that allows for 1 remote workday a week. The annual salary range is $50,000 – $60,000 commensurate with experience. Interested candidates should apply on The Basie website at https://thebasie.org/jobs/. No phone calls please.

Job Type:

Full-time Pay:

$50,000.00 – $60,000.00 per year

Benefits:

401(k) matching Dental insurance Employee assistance program Employee discount Flexible spending account Health insurance Health savings account Life insurance Paid time off Parental leave Professional development assistance Retirement plan Vision insurance

Schedule:

8 hour shift Day shift

Experience:

Working as an

Executive Assistant:

4 years (Required) Ability to

Commute:

Red Bank, NJ 07701 (Required)

Work Location:

Hybrid remote in Red Bank, NJ 07701