Executive Administrator Position Available In Albany, New York

Job Order Number:

DG0206456

Job Title:

Executive Administrator

Company:

NYSERDA Location:

Albany, NY

Salary:

Education:

Information Not Provided

Experience:

Information Not Provided

Hours:

Duration:

Full Time, Regular

Shift:

Description:

 New York is leading the nation in the fight on global climate change and the transition to a clean energy-powered economy. The Climate Leadership and Community Protection Act (Climate Act) has created the most aggressive climate change goals in the nation and requires an ambitious agenda that blends proven catalysts with innovative approaches while operating across a broader energy arena that is rapidly evolving. New York State Energy Research & Development Authority (NYSERDA) is a driving force in realizing this agenda. NYSERDA works with stakeholders that span residents, business owners, developers, community leaders, local government officials, universities, utilities, investors, entrepreneurs, and more, to develop, invest, and foster conditions that:+ Attract the private sector capital investment needed to expand New York’s clean energy economy.+ Overcome barriers to using clean energy at a large-scale in New York.+ Enable New York’s communities and residents to benefit equitably from energy efficiency and renewable energy.

Job OverviewThe Executive Administrator coordinates the workflow for the Chief Program Officer, preparing background documents, and monitoring deliverables by following through on delegated tasks to ensure progress to deadlines. The Executive Administrator also coordinates with the President’s office, Counsel’s office, the Business Units to advance meetings, collaborations, and other engagements with internal and external stakeholders.

The Executive Administrator is responsible for the efficient day-to-day operation of the Office of the Chief Program Officer and is a part of the team that serves as the central “hub” of the Business Units to triaging and addressing informational requests received through all modes. This position includes typical administrative support duties, managing the schedules and communications. It includes interfacing with external parties; advance preparation and assistance in execution to foster effective meetings; making travel arrangements; and ensuring appropriate organization and retention of records for accessibility and compliance.

Primary Responsibilities+ Assisting in overseeing office coordination and organization to ensure successful execution of day-to-day operations+

Proactive Planning:

+ Stay abreast of state and industry news pertaining to NYSERDA and the executive’s function to help identify developments that may call for executive attention. Become familiar with tools and modes used regularly in NYS government to communicate updates, requests, and priorities to agency/authority executives, and ensure those are monitored with relevant updates provided timely to the executive(s). + Outline a suite of recurring daily/weekly/monthly/quarterly/annual functions on which the officer should focus and block time on calendars to ensure these can be addressed timely without disruption to other key activities. + Assist the executive in coordinating plans, schedules, and logistics for certain special projects within the executives’ departments, as requested. + Become familiar with due dates for major organizational deliverables the executive may need to review/approve (such as petitions to the PSC, Board documents, etc.) and communicate expectations to staff preparing those deliverables regarding when they will be needed for officer review.+ Assisting with heavy calendar management requiring interaction with both internal/external executives and staff to coordinate a variety of complex executive meetings + If requested, attend meetings, take notes, produce meeting minutes, and distribute and track follow up actions as applicable+ Review and provide any necessary documentation pre-read material to Officer prior to meetings+ Ensure all meeting invites have clear titles that indicate the subject of the meeting+ Require meeting invites to include agendas and pre-read material, as applicable+ Categorize nature of meetings as (1) decision-making, (2) consultativ