Executive Assistant (Administrative Assistant) Ref#7103 Position Available In Albany, New York

Basics Schedule Location Job Specifics How to Apply Indicates whether if this vacancy posting is part of the

NY HELPS

Program. NY HELP No The agency in which the vacancy exists. Agency Information Technology Services, Office of The job title for the vacancy. Title Executive Assistant (Administrative Assistant) Ref#7103 The job title for the vacancy. Occupational Category Clerical, Secretarial, Office Aide The salary grade for this vacancy. Salaries are determined by salary grade and bargaining unit. Salary Grade NS The collective bargaining unit to which this vacancy is assigned. Bargaining Unit M/C – Managerial/Confidential (Unrepresented) The minimum and maximum of the salary range for this vacancy. Salary Range From $67119 to $83286 Annually Indicates whether this job is full-time or part-time. If the job is part-time, an estimated percentage will be provided. Employment Type Full-Time This indicates the type of job, typically permanent, temporary, or provisional. ‘Provisional’ means that the appointment will be temporary until the incumbent takes and passes an appropriate civil service examination. Appointment Type Permanent Jurisdictional class is the indicator for how this job can be filled. The classified service is governed by the Civil Service Commission, and consists of competitive, non-competitive, exempt, and labor classes. ‘Competitive class’ indicates that the applicant must take and pass an appropriate civil service examination. ‘Non-competitive class’ indicates that the applicant’s qualifications will be evaluated without a civil service examination. ‘Exempt class’ indicates that the applicant will be evaluated by methods other than competitive or non-competitive, and that incumbents will not be granted tenure. ‘Labor class’ requires that applicants possess skills or other physical characteristics that cannot effectively be evaluated by other means. The unclassified service is legislatively defined, and includes such positions as elected officials, department and agency heads, and all academic personnel in public schools, colleges, and universities. Jurisdictional Class Exempt Class Estimates the percentage of time incumbents of this vacancy will be required to travel. Travel Percentage 0% This provides information on the expected workweek. Workweek Mon-Fri The number of hours in the workweek, typically 37.5 or 40 for full time, or any other number for part time. Hours Per Week 37.5 Workday The start time for this vacancy. If the agency employs flextime, this will be the earliest time this vacancy’s shift can start. From 8 AM The end time for this vacancy. If the agency employs flextime, this will be the latest time this vacancy’s shift can end. To 5 PM If checked, the agency allows flextime. Flextime allowed? No If checked, this vacancy includes mandatory overtime. Mandatory overtime? No If checked, this agency allows compressed workweek scheduling. Compressed workweek allowed? No If checked, this agency allows telecommuting for this position. Telecommuting allowed? No The county in which the vacancy is located. County Albany The street address where the vacancy is located. Street Address Swan Street Building, Core 4 Empire State Plaza The city where the vacancy is located. City Albany The state where the vacancy is located (the default is New York). State NY The zip code where the vacancy is located. Zip Code 12220 The duties that the incumbent of the vacancy will be expected to perform. Duties Description ITS provides operational support to state agencies on a 24x7x365 basis; some positions may be required to provide this critical service at any time. Within the Chief Information Office, the incumbent will coordinate administrative activities, provide support to Executive level staff, and will have frequent contact with representatives at all levels, including: The Governor’s Office; Division of the Budget; State Legislature; and other State and Federal agencies. The incumbent will have daily access to highly confidential information and files. Duties include, but are not limited to:

• Manage the general administrative and secretarial activities of the Executive Office;
• Coordinate, log and track all correspondence received, including opening, reviewing, sorting and distributing mail to Executive level staff;
• Prepare correspondence for the signature of Executive level staff; this may include formatting and writing correspondence and coordinating information with other ITS staff;
• Receive and screen telephone inquiries from internal ITS staff, other State government officials and the general public responding directly to inquiries or referring them to appropriate staff as necessary;
• Maintain proper supplies for the Executive Office;
• Perform other office support activities (e.g., scanning, photocopying) and related tasks as assigned by Executives;
• Prepare and/or edit reports, memos, letters, press releases and other documents using software related to word processing, spreadsheets, databases and presentations;
• Coordinate and monitor on-going projects, programs and activities of interest and concern to Executives, and maintain contact with program management to ensure the availability of accurate, up-to-date information;
• Coordinate meetings, travel, conferences and organization-wide activities; The minimum qualifications required for this vacancy.

Minimum Qualifications Two years of executive secretarial or administrative support experience.

Preferred skills and experience:

• Four years of Executive Assistant or Administrative Support Experience
• New York State experience
• Highly organized and detail orientated;
• Excellent verbal and written skills;
• Highly professional in demeanor. Able to interface easily with people at all levels, including state executives;
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook;
• Knowledge of Microsoft Office 360 and SharePoint;
• Ability to multi-task; Additional comments regarding the vacancy. Additional Comments Background check and fingerprinting are required. Generous benefits package, worth 65% of salary, which includes:
• Choice of several low and competitive health insurance plans
• Dental & vision insurance at no additional cost
• Membership in the NYS Retirement System
• Deferred Compensation Investment Plan
• Thirteen (13) paid holidays annually
• Up to Thirteen (13) days of paid vacation leave annually
• Up to Five (5) days of paid personal leave annually
• Up to Eight (8) days of paid sick leave annually
• Up to Three (3) days of professional leave annually to participate in professional development
• Tuition reimbursement
• Training & development opportunities Some positions may require additional credentials or a background check to verify your identity.

The name of the contact person for this vacancy. Name Gina Patrizio The telephone number to use for questions about this vacancy. Telephone 518-473-0398 The fax to use for this vacancy. Fax 518-402-4924 Email address for emailing applications, or to ask questions about this vacancy. Email Address PostingResponses@its.ny.gov Address The street address of the contact for this vacancy. Street Swan St. Bldg, Core 4 The city for the contact for this vacancy. City Albany The state of the contact for this vacancy (the default is New York). State NY The zip code for the contact for this vacancy. Zip Code 12220 Instructions for potential applicants. Notes on Applying To apply, please submit a clear, concise resume and cover letter indicating that you are applying for Executive Assistant, Ref #7103. In your cover letter, please clearly indicate how you meet the minimum qualifications for this position.