Executive Assistant Position Available In New York, New York

Executive Assistant page is loaded
Executive Assistant locations
New York, New York
time type
Full time
posted on
Posted 5 Days Ago
job requisition id
R-10518 As one of the world’s leading asset managers, Invesco is dedicated to helping investors worldwide achieve their financial objectives. By delivering the combined power of our distinctive investment management capabilities, we provide a wide range of investment strategies and vehicles to our clients around the world. If you’re looking for challenging work, smart colleagues, and a global employer with a social conscience, come explore your potential at Invesco. Make a difference every day! Job Description Your Role
As an Executive Assistant, you will provide high-level administrative support to the Global Head of Product. This EA will have an in-depth knowledge of company operations, policies, processes, and exceptional interpersonal communication and skillsets. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. You will be exposed to highly confidential and sensitive company and employee information, which you will need to treat with utmost discretion and tact.

You Will Be Responsible for:

Manage the schedule strategically to create optimal flow;
Coordinate meeting times with attendees, including on-site or off-site logistics, as needed
Oversee all travel bookings, reservations, and logistics;
Process expense reports and invoices in a timely manner;
Create meeting invitations in the calendar that include all relevant information, i.e., attendees, Microsoft Teams link, address, room, agenda, prep materials;
Schedule and coordinate internal and offsite meetings, including setting up conference rooms, ordering catering as appropriate and welcoming guests;
Maintain and organize electronic files;
Handle phone coverage; answer, screen and direct calls as appropriate;
Assisting with onboarding for new hires within the department;
Provide backup coverage to other members of the administrative team;
Edit and review memos and presentations as requested.

The Experience You Bring:

Candidates must be professional, articulate, discrete, personable, flexible, and have excellent communication skills
Each day will bring a different set of experiences; candidates must be able to adapt quickly
7+ years of experience of assistant support, both as an Executive and Personal Assistant
You are reliable, consistent, direct, and experienced in building trust with stakeholders
Exceptional written and verbal communication
Proven ability to handle confidential information with discretion
You are highly organized and thoughtful with strong customer service skills
Proactive in anticipating, addressing, and resolving potential challenges
You have an ability to problem solve in a fast-paced environment
Eager to make an impact and thrive in a dynamic, hyper-growth environment
High proficiency with Microsoft suite products
Experience working across multiple cultures and global constituents Please note, this role provides a base salary of up to $90,000 USD which is dependent upon the qualifications, skills and experience of the selected candidate. An appropriate salary will be determined upon the final selection process. Full Time / Part Time Full time Worker Type Employee Job Exempt (Yes / No) No Workplace Model At Invesco, our workplace model supports our culture and meets the needs of our clients while providing flexibility our employees value. As a full-time employee, compliance with the workplace policy means working with your direct manager to create a schedule where you will work in your designated office at least three days a week, with two days working outside an Invesco office. What’s in it for you? Our people are at the very core of our success. Invesco employees get more out of life through our comprehensive compensation and benefit offerings including: Flexible paid time off Hybrid work schedule 401(K) matching of 100% up to the first 6% with a discretionary supplemental contribution Health & wellbeing benefits Parental Leave benefits Employee stock purchase plan The above information on this description has been designed to indicate the general nature and level of work performed by employees within this role. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. The job holder may be required to perform other duties as deemed appropriate by their manager from time to time. Invesco’s culture of inclusivity and its commitment to diversity in the workplace are demonstrated through our people practices. We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender, gender identity, sexual orientation, marital status, national origin, citizenship status, disability, age, or veteran status. Our equal opportunity employment efforts comply with all applicable U.S. state and federal laws governing non-discrimination in employment. About Us As one of the world’s leading asset managers, we are solely dedicated to delivering an investment experience that helps people get more out of life. If you’re looking for challenging work, smart colleagues, and a global employer with a social conscience, explore your potential at Invesco. Read More