Executive Assistant Position Available In New York, New York

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Company:
Career Group
Salary:
$110000
JobFull-timeOnsite

Job Description

LOCATION

New York, NY
SALARY
$100,000

$120,000
EMPLOYMENT TYPE
Direct Hire

CATEGORY

Administrative

DIVISION

Career Group
Executive Assistant
The NYC office is centrally located on Park Avenue and will be home to a close-knit, collaborative group that values a positive culture as much as professional excellence.

Work Model:

Full-time, Onsite (5 days/week)

Hours:

8:00 AM – 5:00 PM

Compensation:

$100,000 – $120,000 base salary + Bonus + Full Benefits + 401(k)

The Role:

We are seeking a seasoned and proactive Executive Assistant with 5-7 years of experience to support a small team of senior professionals in our NYC office. This is a unique opportunity to join at the foundational stage of the firm’s journey. You’ll play a critical role in keeping the team organized, efficient, and running smoothly.
The right candidate will:‍
Be resourceful, cheerful, and unflappable
Embrace a “no job too big or too small” attitude
Enjoy being a true right hand to senior executives, handling both business and occasional personal tasks
Take pride in being a team player who thrives in a high-touch, fast-paced environment

Responsibilities include:‍
Extensive scheduling and calendar management for senior-level executivesCoordination of internal and external meetings, including video conferences, catering, and materials preparation
Managing complex domestic and international travel logistics, with real-time adjustment as needed
Preparing detailed expense reports using Concur or similar systems
Answering and screening calls; message taking and call routing
Creating and maintaining confidential files, documents, and reports
Managing high-volume printing, binding, and distribution of meeting materials
Assisting with both business and ad-hoc personal requests (e.g., making/canceling personal appointments)
Supporting and collaborating with other EAs across the firm
Executing special projects as needed

Qualifications:


Bachelor’s degree strongly preferred
5-7+ years of executive or administrative assistant experience in financial services or a similarly fast-paced, professional environment
Highly proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); Concur experience is a strong plus
Experience coordinating complex travel and managing multiple executive calendars
Prior exposure to visa application processes is a strong plus
Strong written and verbal communication skills, impeccable attention to detail, and follow-through
A genuine team player with a positive attitude, excited to contribute to building a new firm

Please submit your resume for consideration!
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