Executive Assistant Position Available In New York, New York

Job Summary Our client, an investment management firm, is seeking an Executive Assistant to support their Investor Relations team in New York, NY. The hours are expected to be 9:00AM – 5:00PM with a one-hour lunch, five days per week in office.

Responsibilities:

• Provide administrative support to the Investor Relations team
• Manage complex calendars and schedule internal and external meetings
• Coordinate extensive domestic and international travel including multi-leg itineraries, visa processing, flights, hotels, cars, and dining
• Prepare detailed travel itineraries and anticipate last-minute changes
• Greet guests and assist with meeting preparation, including food and beverage setup and cleanup
• Submit and track monthly expense reports in a timely manner
• Oversee planning and logistics for the firm’s annual advisory board and investor meetings
• Enter meeting notes and maintain records in CRM system (DealCloud)
• Maintain contact lists and assist with preparation of meeting materials including agendas and presentations
• Prioritize tasks and manage multiple deadlines with minimal supervision
• Support team with additional projects and administrative duties as needed

Qualifications:

• Bachelor’s Degree required
• 3-7+ years of experience supporting client-facing professionals in finance, preferably in Investor Relations
• Strong travel booking experience, with comfort managing high-volume, fast-changing itineraries
• Proficient in Microsoft Office Suite and CRM systems (DealCloud experience a plus)
• Strong attention to detail, organizational skills, and communication skills

Compensation/Benefits:

• Up to $95,000 – $100,000 base salary, plus bonus and paid overtime
• 100% covered healthcare under one plan 401K with match
• Generous PTO
• Fertility benefits A1431543NY-Perm_1750276203