Executive Assistant Position Available In New York, New York

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Executive Assistant
remote type
Hybrid
locations
New York Office (42nd Floor)
time type
Full time
posted on
Posted 4 Days Ago
job requisition id
R25_0415
Group 1001 is a consumer-centric, technology-driven family of insurance companies on a mission to deliver outstanding value and operational performance by combining financial strength and stability with deep insurance expertise and a can-do culture. Group1001’s culture emphasizes the importance of collaboration, communication, core business focus, risk management, and striving for outcomes. This goal extends to how we hire and onboard our most valuable assets – our employees.

Summary:

The Executive Assistant is a vital role, tasked with complex daily administrative and office management responsibilities. This includes, but is not limited to, preparing reports, maintaining schedule, and meeting coordination, making travel arrangements and submitting expenses, document management and other related duties as assigned.

Main Accountabilities:

Provide general administrative support and execute projects as assigned
Handle certain interactions with various counterparties include clients, vendors, holding company personnel and other third parties with a high degree of discernment and confidentiality
Schedule meetings and coordinate on-site support, including visitor access, room reservation, conference calls and catering Manage physical and electronic document management and retention, as well as document execution coordination, and information retrieval from shared data sites
Handle independently and effectively a broad range of on-going office needs
Coordinate travel arrangements, create itineraries and process expense reports
Occasionally maintain availability to address off hour administrative needs

Qualifications:

5+ years of relevant experience, preferably in the financial services industry
Bachelor’s Degree in Business or a related field is preferred
Proficiency in Outlook, Excel, Word, PowerPoint and experience with expense management software and data share sites
Proven ability to meet deadlines, handle multiple requests, and to be flexible and adapt as necessary to successfully manage evolving priorities
Strong communication and relationship management skills
High level of enthusiasm to positively contribute and shape company culture
Proactive with the ability to take initiative
Exceptional organizational skills and detail oriented
Resourceful and proactive in identifying issues then implementing solutions independently

Benefits Highlights:

Employees who meet benefit eligibility guidelines and work 30 hours or more weekly, have the ability to enroll in Group 1001’s benefits package. Employees (and their families) are eligible to participate in the Company’s comprehensive health, dental, and vision insurance plan options. Employees are also eligible for Basic and Supplemental Life Insurance, Short and Long-Term Disability, and to enroll in the Company’s Employee Assistance Program and other wellness initiatives. Employees may also participate in the Company’s 401K plan, with matching contributions by the Company. Group 1001, and its affiliated companies, is strongly committed to providing a supportive work environment where employee differences are valued. Diversity is an essential ingredient in making Group 1001 a welcoming place to work and is fundamental in building a high-performance team. Diversity embodies all the differences that make us unique individuals. All employees share the responsibility for maintaining a workplace culture of dignity, respect, understanding and appreciation of individual and group differences.
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