Executive Assistant Position Available In New York, New York

Executive Assistant

SHINEHIRE

New York, NY 10040 This position will be on a Hybrid schedule with 2-3 days per week in the New York office. Overview We are is seeking a dynamic Human Resources Executive Assistant to support the Senior Vice President, Human Resources in our New York offices. The position will encompass a variety of administrative and human resources related responsibilities requiring a high level of trust & confidentiality, excellent organizational & communication skills, and all-related interpersonal skills. Responsibilities Manage the HR Executive’s calendar, including scheduling meetings and travel arrangements. Organize and support meetings for HR Executive and team including reserving conference rooms, sending meeting invitations, arranging technical support, placing catering requests, and preparing security access. Prepare expense reports for HR Executive and other team members. Manage invoice submission process for department. Prepare and edit correspondence, communications, presentations, and other documents as needed. Send out company wide communications. Handle confidential and sensitive information with discretion and professionalism. Assist in the preparation and administration of HR policies and procedures. Maintain/archive files that may contain confidential information. Responsible for various reporting requests. Respond to employee inquiries regarding HR policies, programs, and other HR-related matters. Prepare and launch documents for e-signatures. Coordinate Facilities and IT requests for department. Distribute department mail; arrange messenger and overnight package services; order/maintain department supplies. Assist in projects as needed. Perform other related duties as assigned. Liaise and build relationships with other groups and the administrative community within the organization. Honesty, trustworthiness and ethical conduct are material requirements for the responsibilities outlined above. Requirements College degree preferred Minimum of 5 years executive level administrative experience, preferable within Human Resources Organized and detail-oriented with the ability to plan ahead and anticipate needs of the team Strong organizational and time-management skills Ability to problem solve Excellent communication (written and oral) and interpersonal skills Ability to handle sensitive information with integrity and confidentiality Attention to detail and a high level of accuracy in work. Collaborative team player, working professionally with other departments and assistants Proficient in

MS Office:

Outlook, Word, Excel, PowerPoint, Teams, OneDrive, SharePoint, Adobe Prior experience with HRIS preferred. Workday ideal. If you are a motivated individual looking to contribute to a dynamic team while supporting executive leadership, we encourage you to apply for this exciting opportunity!

Job Type:

Full-time Pay:

$75,000.00 – $83,000.00 per year

Benefits:

401(k) matching Dental insurance Health insurance Life insurance Parental leave Vision insurance

Schedule:

10 hour shift

Work Location:

In person