Executive Assistant (contract) Position Available In New York, New York

Executive Assistant (contract) BNY Mellon – 3.5 New York, NY Job Details Contract $41.43 – $51.79 an hour 11 hours ago Benefits Dental insurance Vision insurance Retirement plan Qualifications Microsoft Word Microsoft Excel Executive administrative support 8 years Bachelor’s degree Senior level Communication skills Personal assistant experience Time management Travel planning Full Job Description At BNY, our culture empowers you to grow and succeed. As a leading global financial services company at the center of the world’s financial system we touch nearly 20% of the world’s investible assets. We continue to be a leader in the industry, awarded as a top home for innovators and for creating an inclusive workplace. Through our unique ideas and talents, together we help make money work for the world. This is what #LifeAtBNY is all about.

Job Summary:

We are seeking a highly organized and proactive Administrative/Executive Assistant to provide critical support to a senior executive and their team within a fast-paced business environment. This role requires exceptional attention to detail, superior time management, and strong communication skills to manage a wide range of administrative responsibilities and special projects. The ideal candidate will be a self-starter who takes initiative, operates with discretion, and can confidently support leadership priorities across multiple teams The position is a 4 day a week hybrid position, based in or near New York City office.

Key Responsibilities:

Executive Support:

Manage a complex calendar of appointments and meetings for one or more executives; anticipate scheduling needs and conflicts.

Meeting Coordination:

Schedule internal and external meetings, prepare agendas, capture and distribute meeting minutes, and follow up on action items.

Travel & Logistics:

Coordinate domestic and international travel, including itineraries, accommodations, and transportation.

Expense Reporting:

Prepare, track, and submit expense reports in compliance with company policy.

Multi-Team Support:

Simultaneously support up to three teams; prioritize tasks and communications based on urgency and visibility.

Project Assistance:

Support moderately complex projects and contribute to implementation of policies and procedures within the team.

Stakeholder Communication:

Act as a liaison for internal communications, ensuring messages to and from the executive’s office are clear and timely—especially when interfacing with 3 separate executive leaders.

Event Planning:

Manage onsite and offsite meeting logistics, including catering and vendor coordination.

Documentation & Correspondence:

Draft, edit, and disseminate professional correspondence, documentation, and reports.

Problem Solving:

Proactively identify and resolve issues; exercise autonomy and judgment in addressing escalated matters.

Qualifications:

8+ years of administrative or executive assistant experience Strong organizational and time management skills Proficiency in Microsoft Word and Excel Proven experience managing multiple calendars and coordinating complex schedules Excellent verbal and written communication skills Demonstrated ability to manage travel arrangements and expense reports

Preferred Experience:

Experience supporting multiple teams or departments simultaneously Familiarity with onsite and offsite event coordination, including working with external vendors Ability to operate independently, anticipate needs, and resolve issues without direct oversight Previous experience interacting with senior leadership or executive teams Strong multitasking abilities in a dynamic, fast-paced environment Bachelor’s degree preferred.

Why Join Us:

This is an exciting opportunity to play a key support role for senior leadership and high-performing teams within a well-established organization. You’ll be trusted to drive daily operations, contribute to strategic initiatives, and serve as a vital point of contact across teams. If you’re detail-oriented, highly responsive, and thrive under pressure, this role offers both challenge and visibility in a professional environment. At BNY, our culture speaks for itself. Here’s a few of our awards: America’s Most Innovative Companies, Fortune, 2024 World’s Most Admired Companies, Fortune 2024 Human Rights Campaign Foundation, Corporate Equality Index, 100% score, 2023-2024 Best Places to Work for

Disability Inclusion, Disability:

IN – 100

% score, 2023-2024 “Most Just Companies”, Just Capital and

CNBC, 2024

Dow Jones Sustainability Indices, Top performing company for Sustainability, 2024 Bloomberg’s Gender Equality Index (GEI), 2023 Pay Rate Range Min Pay Rate Max Pay Rate Currency Unit 41.43 51.79 USD hourly Additional Notes Applications will be accepted on an ongoing basis. This posting is for a contract assignment with Tundra Technical Solutions to provide services to Bank of New York (BNY). Please note that this is not a full-time employment opportunity. Candidates selected for this role will be engaged as contractors for the specified duration of the project. For any inquiries regarding the terms of the contract or engagement, please contact Tundra Technical Solutions directly. Benefits Information Optional benefits offering include medical, dental, vision and retirement benefits via Tundra Technical Solutions.