Executive Assistant I Position Available In New York, New York

Job Description:

GENERAL FUNCTION

Reserved for use forexecutive assistants supporting senior executives in the C or Dband who are direct reports to an Affiliate President or to asenior executive in the B band only. Performs a wide range ofsupport for an Executive relieving him/her of administrative dutiesoften of a highly confidential, diversified and complex nature.

Initiative and judgment are required in the absence of specificdirections from the executive. May serve as a liaison with otherswithin and outside the company regarding administrative issuesrelated to purchasing, personnel, facilities, andoperations.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provides administrative support to the area executive. Judgmentand initiative are required in certain situations.
• Administers programs, projects, campaigns and/or processes forthe operating unit served.
• Coordinates managerÆs schedule, makes appointments, and arrangesand coordinates travel schedules.
• Answers, screens, and directs incoming calls determining thosewhich can be handled by subordinates to theexecutive.
• Assists in the preparation of administrative reports, performsdifficult and/or sensitive information gathering, computesstatistics, and distributes such reports to the appropriatepeople.
• Greets internal and external customers answering questions of acomplex nature.
• Sorts and distributes incoming mail as well as preparing outgoingmail and other correspondence. Responds to incoming mail and othermaterials not requiring the attention of theexecutive.
• Coordinates and arranges meetings, prepares agendas, reserves andprepares facilities.
• Contacts key executives, board members, external managementpersonnel, and other persons important to the bank to transmitinformation and obtain data.
• Types letters and reports from rough drafts, making changes ingrammar, punctuation or spelling as needed.
• Organizes and maintains confidential file system and filescorrespondence and other records.

SUPERVISORY RESPONSIBILITIES

None.