Executive Assistant/Office Coordinator Position Available In New York, New York

Job Summary Asset Management Firm located in Downtown, Manhattan is seeking to hire a Temporary Executive Assistant/Office Coordinator to support the Managing Partner and team members. This position will start ASAP and require 5 days in office. Hours are generally 8:00am-6:00pm with availability for OT as needed.

Responsibilities:

Schedule meetings and maintain calendars. Anticipate scheduling conflicts and prioritize meetings.
Prepare and reconcile expense reports.
Assist with recruitment coordination and resume organization
Coordinate all aspects of travel arrangements for both domestic and international business travel including but not limited to booking flights, hotel and local transportation and arranging passport/visa requirements if necessary
Manage travel profiles with all personal travel information and preferences.
Correspond independently and professionally with team members and clients.
Handle sensitive/confidential information requiring a high level of discretion.
Develop effective relationships with other team members, including clients and their support staff.
Greet visitors and guests.
Order, set-up and clean-up weekly in office lunches
Order supplies and groceries. Keep kitchen and supply areas tidy and stocked
Support various in office and out of office events
Work with building security for guests and employee access

Qualifications:

Bachelor’s degree required
3+ years of related experience required in working in an administrative role within professional services
Advanced Proficiency in Microsoft Outlook
Ability to communicate effectively and professionally.
Demonstrate ability and temperament to work with sensitive information.
Excellent communicator – able to interact with people of all levels in a confident, professional manner.
Has a strong business sense and can decipher priorities and make sound judgment calls when needed.

Compensation:

Up to $50/hr A1422347NY-Temp_1750965718