Executive Assistant to the CEO New York, New York, United States Position Available In New York, New York

Executive Assistant to the CEO New York, New York, United States

WHAT ARE WE LOOKING FOR

We are looking for a rockstar Executive Assistant to the CEO who will play an integral role in the day-to-day operations of our Global Chief Executive Officer they support. You will be part of a driven and fast-paced team with lots of moving parts, so it is important that you can multitask and think quickly on your feet. The right candidate is extremely organized and intuitive, but not afraid to ask questions and learn. Being a part of Momentum means you get to watch big ideas come to life, so we’re looking for someone who is excited to jump right in.

HERE’S WHAT YOU’LL DO

(RESPONSIBILITIES) Maintaining executive’s calendar, scheduling all meetings and conference calls, fielding e-mails and phone calls, handling meeting conflicts and prioritization issues.
Arranging all aspects of travel, keeping executive’s travel profile up-to-date, managing approvals for any travel, arranging flights, hotels, rental car and car service, currency exchange using agency and online services, preparing all itineraries and coordinate events and dining.
Knowing executive’s whereabouts at all times and manage executive’s time, keeping executive organized.
Manage expense reports including creation and submission of expense reports in a timely manner and tracking payment using Concur
Telephone coverage: answering phones, taking accurate messages, handling urgent/confidential calls with appropriate judgment.
Inputting timesheets into Fiori, Momentum’s timekeeping system, on a timely basis
Possible client interaction with high-level

Executives:

acting as liaison with clients and their assistants.
Assisting with PowerPoint presentations – creating, editing, compiling, copy, etc.
Coordinating content and projects as assigned
Monitor complex calendars, anticipate meeting preparation (booking conference rooms, sending out meeting agendas, etc.), conflicting schedules and needs of executives involved and prepping Executives for meetings
Proofing important communications, including marketing and new business materials, as needed
Becoming familiar with client contacts and current projects in order to facilitate day-to-day client correspondence
Replying to correspondence and handling issues, where appropriate
Assisting with events and projects associated with executives on an as-needed basis
Coordinating all related conference rooms including any catering, audio/videoconference set up
Coordinating client outings, dinner, meetings, etc.
Navigating Agency’s resources: interfacing with various departments on behalf of executive to collect information, respond to requests, etc.
Handle confidential and non-routine information with high level of discretion
Supporting Momentum’s values
Other duties and projects as requested or assigned

HERE’S WHAT WE’RE LOOKING FOR

(QUALIFICATIONS & REQUIREMENTS) Bachelor’s degree preferred
Proven success in an administrative role with a minimum of 2+ years of business experience
Experience in marketing/advertising/PR agency or fast paced environment preferred
Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
Must be customer service oriented, dependable, self-motivated, enthusiastic, resourceful, and excited and motivated by working in a fast-paced, fun environment
Exceptional interpersonal and communication skills (verbal and written)
Demonstrates ability to effectively manage multiple tasks simultaneously with high attention to detail and minimal supervision
Excellent time management and organizational skills.
Ability to resolve problems quickly and address internal customers’ needs
Ability to work collaboratively and independently

SALARY RANGE

The salary range for this position is $65,000 to $70,000. Where an employee or prospective employee is paid within this range will depend on, among other factors, actual ranges for current/former employees in the subject position; market considerations; location and region; budgetary considerations; tenure and standing with the company (applicable to current employees); as well as the employee’s/applicant’s background, pertinent experience, and qualifications.

ABOUT US – MOMENTUM WORLDWIDE

Momentum is an agency of doers. We make the industry’s most disruptive, entertaining, shareable, unforgettable experiences for our clients and their fans. We do it by bringing people closer to what they love, in original and unexpected ways. Whether it’s a physical activation, a virtual experience, or a piece of unique branded content, it’s all part of what we call the Total Brand Experience — ideas that solve business challenges, through best-in-class Consulting, Strategy, Analytics, Experience Design, and Production. We want you to help brands do amazing, unprecedented, wild things, creating experiences that people never forget.

WHAT CAN YOU EXPECT FROM MOMENTUM

At Momentum, we expect our employees to embody our values!
Our Core Values of Be One, Do Great Work, Have Fun, Give Back and Grow empower an environment where we challenge ourselves professionally and encourage each other personally. At Momentum, we make our differences matter!
Who we are matters. We choose to hire diverse voices from all walks of life. We choose to make our culture one where everyone can be their authentic self and speak in their voice. We choose to give each other permission to get things wrong, so we can learn to make them right. We choose to celebrate the bravery of our peers and we choose to be collectively responsible. At Momentum, we make our actions matter!
Making it matter means always choosing the sustainable option. It means designing waste out from the start. It means working with the right materials. Sourcing locally, innovating off-the-shelf solutions and reusing and repurposing. It means powering smarter. Traveling less. And only working with vendors who do the same. Make it matter means becoming the first experiential agency in the world to receive 2 ISO certifications. At Momentum, we make our people matter!
We choose to make your workplace part of your wellbeing. We choose a hybrid work model. We choose no meeting Fridays. We choose to let ourselves take as much Time Well Taken (vacation) as we need. We choose education programs that help our people develop professionally and personally. We choose tuition reimbursement. We choose to match your 401K. We choose to make your financial wellbeing our priority. We choose to make our people’s lives matter. At Momentum Worldwide, we value diversity and the uniqueness of all people. We thrive in an inclusive environment, and we recruit, hire and promote without regard to race, gender, age, color, gender identity, gender expression, sexual orientation, ethnic or national origin, citizenship, religion, sexual preference, military or veteran status, marital status, family status, physical or mental disability – or any other legally protected categories as set forth in the applicable state, federal or local laws. This policy applies to all aspects of employment including training, compensation, benefits and all other privileges of employment. We make our careers website accessible to any and all users. If you need an accommodation to participate in the application process, please contact us at JobAppAccommodation@ipgdxtra.com. This email address is not for general employment inquiries or vendors; rather it is strictly for applicants who require special assistance accessing our employment website. Due to volume, messages sent to this email address that are not related to an accommodation cannot be answered. #LI-SC #LI-HYBRID