Executive Personal Assistant Position Available In New York, New York

Are you a highly skilled and discreet Executive Personal Assistant with a strong professional background and impeccable judgment? A lovely professional couple on the Upper West Side is seeking an exceptional EPA to support their personal lives. This is a wonderful opportunity for a NYC-based professional to take on a pivotal, long-term role. We’re looking for someone with an ownership mentality and a flexible, “can-do” approach, ready to seamlessly integrate into a busy household. Key Responsibilities Serve as the right hand to busy a busy couple with demanding jobs; handle tasks on their behalf to free up time for them. Expertly coordinate complex schedules, appointments, and personal records. Manage all aspects of household operations, from services and repairs to deliveries, errands, and tech management. Plan and oversee events, ensuring every detail is well executed. Research and book domestic and international travel arrangements, providing detailed itineraries. This occasionally requires real-time support when there is a delayed or cancelled flight. Oversee mail, online orders, gifting, correspondence, and other essential administrative tasks. Maintain meticulous financial oversight and adherence to budgets. Work closely with corporate EAs and existing household staff (Nanny, Housekeeper) for optimal coordination. Cheerfully attend to the preferences of the principals. Qualities 3-5+ years of dedicated EA/PA support to high-level executives, with a preference for Executive Assistant experience. Strong judgment & discretion: an innate ability to exercise sound judgment and maintain strict confidentiality in all matters.

Skill Set:

Exceptional organizational skills and meticulous attention to detail. Proactive and clear communication (written and verbal in English). Highly tech-savvy across Microsoft, Google, Mac, PC, and Adobe suites. Strong internet research capabilities and excellent NYC area knowledge.

Character:

Mature, problem-solver, practical, budget-conscious, and possesses a relentless “can-do” attitude. A strong team player who thrives in a collaborative environment. Experience supporting professionals with young children is highly valued. Valid US driver’s license and comfort with public transportation for errands.

Work Environment:

Location:

Mix of on-site (1-2 days/week) at the Upper West Side apartment and significant remote work (3-4 days/week). Primarily Monday-Friday business hours with flexibility both required and given. You will have 1-2 early morning or evening calls with the principals each week, support an average of 2-3 events per month, and be available for occasional weekend work. Occasional local travel within the Tri-State area. Compensation and Benefits Annual base salary of $130,000 to $150,000 commensurate with experience. Annual discretionary bonus, paid medical/dental/vision insurance, retirement account, 20 days PTO (2 weeks family-discretionary and 2 weeks PA-discretionary), 12 paid holidays, 7 sick days, and more.

To Apply:

Please apply at www.mahlermatch.com for consideration. Qualified applicants will be contacted. Immediate interviews and hire are available.

Our Story:

Mahler Private Staffing works with America’s leading families to find experienced private domestic staffing professionals for their homes and family offices. We take a personalized approach and work to get to know our candidates, as well as we know our clients, so we can make lasting, long-term placements. Due to the overwhelming number of applicants, we regret that we are unable to provide individual responses. Rest assured that selected candidates will be personally contacted for further consideration. We would like to emphasize that there are no fees associated with the application process for applicants.