Legal Executive Assistant – Litigation – Hybrid Position Available In New York, New York

The Litigation Legal Secretary/Legal Executive Assistant is accountable for providing professional and administrative support to assigned attorneys. Assigned attorneys will include practicing attorneys and members of the firm’s Executive Committee and/or Management Board so this is a fantastic opportunity!

JOB DESCRIPTION/DUTIES

Assembles and handles confidential and sensitive information. Resolves issues involving internal and external clients by phone or in person. Responsible for substantive edits and preparation of client bills. Maintains calendar of meetings, appointments, business travel, and special events. Coordinates meetings, conferences or special events. Gathers and prepares related materials for distribution in advance. Composes and formats legal documents, reports, and presentation materials. Proofs same for accuracy, spelling, punctuation and grammar. Collects, enters and edits time for client billing purposes. Coordinates domestic and international travel. Prepares, submits, and tracks travel and expense reimbursements. Prepares firm communications, correspondence, and presentations in collaboration with firm’s Marketing Department or other resources. Receives and screens telephone calls consistent with office policy and individual preferences. Refers matters to other staff and resources as appropriate. Opens, sorts and distributes mail in compliance with office policy and individual preferences. Assists firm leadership, practice group leaders and/or business managers with administrative or operational tasks as necessary. Maintains physical and electronic filing systems to ensure accurate and efficient retrieval of information. Possesses an understanding of firm policies and procedures. Directs questions to other staff and resources as appropriate. Assists attorneys or staff with team support as needed. Performs other duties based upon the unique practice of assigned attorneys.

REQUIREMENTS/QUALIFICATIONS

Bachelor’s Degree preferred At least 3 years of experience, in a well-known law firm, as a Litigation Legal Secretary, Litigation Legal Administrative Assistant or Litigation Legal Executive Assistant Must have exprience with drafting, editing, preparing, and finalizing litigation legal documents Experience with styles Experience with MS Office (Word, Excel, PowerPoint Must have experience with filings Must have experience communicating with clients, vendors and court employees Experience coordinating on trial prep required Must be willing to work any overtime when required If you are qualified and looking to learn more, please send an MS Word or PDF version of your resume. Applicants who do not attach a resume in either version may not be considered. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents:

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)