Executive Assistant Position Available In Onondaga, New York

Executive Assistant Coordinated Care Alliance Ny Inc East Syracuse, NY Job Details $25.86 – $27.00 an hour 1 day ago Qualifications Executive administrative support Mid-level Microsoft Office Driver’s License Bachelor’s degree Certified Notary Public Proofreading 1 year Associate’s degree Grammar Experience Communication skills Personal assistant experience Full Job Description This position is in-person position and sits in East Syracuse location M-F 8:30am-5:00pm.

Job Summary :

The Executive Assistant actively contributes to the CCANY leadership team through independent and confidential execution of various functions needed for effective business operations by providing corporate level support. The Executive Assistant is a dynamic, organized, highly personable, and self-directed individual who provides comprehensive administrative and project support. The role requires high attention to detail with strong multi-tasking and prioritization skills, as well as a commitment to follow-through and execution. The Executive Assistant assumes responsibility for filtering projects, responds to requests, coordinates internal and external communications, and provides a variety of administrative services in a fast-paced environment. The Executive Assistant helps manage the calendar and activities of corporate level staff to ensure maximum efficiency.

Essential Duties and Responsibilities :

Works to support the corporate level staff and assists as needed. Performs diversified administrative functions to relieve corporate level staff of administrative details. Works with corporate level staff to prepare for internal meetings, presentations, and events, and ensures timely follow-up of all action items. Handles (receives, places, responds, forwards, tracks) all assigned Executives’ and Executive function communications (calls, mail, requests) diplomatically with a sensitivity to what is essential and timely and knows what and when to escalate. Provides support for the TriaDD Board meetings, takes minutes, prepares various materials, and works with the CEO and senior management team to prepare materials for Board reports, and assists in ongoing communications and activities with the Board of Managers. Manages Executive documentation – creates, distributes, tracks, stores – including letters, memos, contracts, forms, reports, and official corporate documents. Generates and maintains department or CCANY reports, charts, records, and communications as directed. Assists with or manages special projects which may include public relations, securing speaking engagements, monthly and annual reports, or specific personnel and organizational development initiatives, as requested. Provides back-up support to the Director of Affiliate Operations as needed by coordinating and attending Board of Directors and committee meetings as requested, preparing documentation, taking, and distributing minutes. Supports the corporate level staff in dealing with confidential or sensitive personnel or other organizational matters. Coordinates events as needed including Board Meetings and Conferences. Organizes corporate level staff travel arrangements. Acts as an inter-and intra-agency liaison for CCANY, affiliate organizations and community; promotes positive communications across the organization. Is an administrative point of contact for corporate departments. Interacts with members to support the CCO’s mission, values, and goals. Maintains confidentiality. Performs other duties, as assigned. Must possess a valid Driver’s License from New York, or a contiguous state (i.e., Connecticut, New Jersey, Pennsylvania, and Vermont) OR Must have the ability to take ample public transportation to attend meetings in person in the community and in the office as needed.

Education and Experience :

An Associate’s degree in a related field is required. A Bachelor’s degree in a related field preferred. A minimum of 5 years of relevant experience is required. A minimum of 1-2 years of experience as an executive assistant to the CEO or other C-level position is required. Notary Public License is preferred. Excellent verbal, written, listening, questioning, and interpersonal communication skills. Ability to write reports and business correspondence. Outstanding grammar and proofreading skills. Ability to effectively present information and respond to high level inquiries from stakeholders, partners, Board Members, and other related parties. Experience interacting with a Board of Directors strongly preferred. Strong sense of accountability, integrity, and ability to handle highly visible responsibilities. Ability to take initiative, act independently and direct one’s own work. Ability to work collaboratively and build effective relationships with key stakeholders, Board of Managers, and external partners. Able to handle stressful situations with measured calmness and decisiveness. Guided by exceptional common sense, maturity, discretion, and the ability to maintain confidentiality. Advanced knowledge of Microsoft Office Suite and advanced knowledge of use of technology to gain efficiency. Experience coordinating events including Board Meetings and Conferences. Must be flexible and adaptable, able to cope with unexpected events. Absolute sense of integrity and personal commitment to serving people with I/DD and their families. Ability to work autonomously. Demonstrate professionalism, respect, and ability to work in a team environment.