Executive Administrative Assistant Position Available In Allegheny, Pennsylvania

Executive Administrative Assistant 4.4 4.4 out of 5 stars Warrendale, PA 15086 About the

Role:

Are you a strategic thinker, master organizer, and natural problem-solver who thrives in a fast-paced environment? TBS is looking for an Executive Administrative Assistant who’s more than just a calendar wizard—you’re a trusted partner who anticipates needs, removes obstacles, and helps our President and team stay focused on what they do best: helping individuals and business owners in our community with their Accounting and Tax needs. This is your opportunity to directly contribute to high-impact projects and play a key role in the inner workings of a dynamic, mission-driven organization.

What You’ll Do:

Be the right hand to the

President:

manage calendars, travel, inbox, and communications with precision, discretion, and a can-do attitude.

Act as a force multiplier:

Help lead a team of administrators across our two offices, help prioritize tasks, prep for meetings, and follow up to ensure deadlines are met and goals are achieved. Orchestrate logistics for leadership off-sites, and key internal communication and meetings.

Handle the unexpected:

anticipate roadblocks, solve problems proactively, and pivot quickly when things change (because they will!).

Confidentiality is your middle name:

handle sensitive information with absolute discretion and professionalism.

What Makes You Fit:

3+ years of experience supporting executives in high-growth or fast-paced environments. Impeccable organizational and time management skills—you juggle multiple priorities with grace and urgency. Excellent written and verbal communication—you write clearly, concisely, and with executive polish.

Tech-savvy:

comfortable with Microsoft programs and willingness to learn tax and accounting software A proactive mindset—you don’t wait to be told what to do, you make things happen. Cool under pressure, and adaptable – others look to you when the stakes are high.

Why Join Us:

Be at the center of an innovative, purpose-driven company that values transparency, collaboration, and impact. Enjoy a culture that celebrates self-determination, curiosity, and excellence. Competitive compensation, benefits, and real opportunities to grow. Ready to step into a high-impact role where every day is different—and exciting? and become a part of our TBS team!

Job Type:

Full-time Pay:

From $55,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Health savings account Paid time off Vision insurance

Schedule:

8 hour shift

Work Location:

In person