Executive Assistant Position Available In Bucks, Pennsylvania

Executive Assistant Board Of Commissioners Bristol Township Bucks Co 2501 Bath Road, Bristol, PA 19007 ABOUT

BRISTOL TOWNSHIP

Bristol Township, PA, is a vibrant and diverse community located in Bucks County, known for its rich history and strong sense of community. The Township provides high-quality services and fosters a welcoming atmosphere for residents and visitors. Joining the Bristol Township team means becoming part of an organization that values partnership, respect, innovation, diversity, and excellence.

GENERAL DESCRIPTION OF THIS ROLE

The Executive Assistant to the Township Manager provides high-level administrative and organizational support to the Township Manager, Assistant Township Manager, and other key staff. This role requires handling complex administrative duties, managing special projects, resolving constituent concerns, and acting as a liaison between the Township Manager’s Office, Township departments, and the community. The Executive Assistant plays a critical role in ensuring the smooth operation of the Township Manager’s Office and supporting the Township’s administrative needs.

KEY RESPONSIBILITIES

Provide comprehensive administrative support to the Township Manager, Assistant Township Manager, and other department heads. Draft, proofread, and manage correspondence, reports, and other official documents. Coordinate and manage projects as assigned by the Township Manager, ensuring deadlines are met and objectives are achieved. Serve as the Township Manager’s Office first point of contact for complaints and concerns, ensuring effective resolution in a timely and professional manner. Assist in developing, drafting, and implementing Township policies and procedures, ensuring alignment with local laws and regulations. Act as a liaison between the Township Manager’s Office, elected officials, staff, committees, and community members. Coordinate communication and collaboration across departments and with external agencies. Prepare for and attend Township Council meetings, commission meetings, and other public or internal meetings, providing administrative support as needed. Interpret and enforce Township policies, procedures, and ordinances as they relate to ongoing operations and community concerns. Prepare press releases, public announcements, and other communications to ensure timely and accurate information is provided to the community. Assist in the coordination and management of employee benefits programs, ensuring employees are informed of options and deadlines for benefits enrollment. Oversee worker’s compensation, property and liability claims, ensuring proper documentation and timely reporting. Manage Department of Transportation (DOT) drug and alcohol testing program for applicable employees, ensuring compliance with regulations and testing requirements. Ensure that employee personnel files are maintained accurately and securely. Provide administrative support for human resources activities as needed. Perform other administrative and office duties as required, ensuring smooth daily operations within the Township Manager’s Office.

KNOWLEDGE, SKILLS AND ABILITIES

Administrative Support:

Strong understanding of office management principles and administrative procedures. Skilled in supporting senior leadership with document management, business communication standards, and confidentiality requirements. Excellent organizational and multitasking abilities, with a proven track record of managing competing priorities and meeting deadlines. Adept at preparing accurate, clear, and professional reports, correspondence, and presentations while maintaining attention to detail and accuracy.

Problem-Solving & Decision-Making:

Strong analytical skills with the ability to identify issues, develop solutions, and make informed decisions based on data and organizational needs.

Communication Skills:

Excellent verbal and written communication skills, with the ability to present complex information clearly, efficiently, and professionally to a variety of stakeholders, including the public and governing bodies.

Stakeholder Relations:

Ability to establish and maintain effective relationships with residents, contractors, and external agencies. Skilled in addressing complex inquiries and concerns with professionalism.

Technology Proficiency:

Proficient in financial management software, accounting systems, and Microsoft Office Suite, particularly Excel. Ability to leverage technology for efficient reporting and analysis.

MINIMUM QUALIFICATIONS DESIRABLE QUALIFICATIONS

Bachelor’s degree in public administration, business administration, human resources, or a related field; or Minimum of 5 years of experience in a similar administrative role. Experience working in local government, including handling confidential and sensitive matters. Experience in human resources or employee benefits administration.