Executive Secretary – Blue Bell, PA Position Available In Montgomery, Pennsylvania
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Job Description
Executive Secretary – Blue Bell, PA PMA Companies United States, Pennsylvania, Blue Bell 380 Sentry Parkway (Show on map) Jun 18, 2025 Back
Executive Secretary
#4596
Blue Bell, Pennsylvania, United States
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Job Description:
We are seeking a highly organized and proactive Executive Secretary to support a member of our Executive Leadership Team with administrative, strategic, and operational tasks. The ideal candidate will be a strong communicator, highly discreet, and capable of managing competing priorities in a fast-paced environment.
Responsibilities:
Manage and maintain the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
Prepare and edit correspondence, reports, presentations, and other documents.
Coordinate internal and external meetings, including logistics, agendas, and follow-up.
Handle confidential information with discretion and professionalism.
Serve as a liaison between the executive and internal/external stakeholders.
Track and assist with key projects and deadlines; provide updates and follow-through as needed.
Manage expense reports, invoices, and budget-related tasks.
Support planning and execution of executive events, meetings, or company offsites.
Anticipate executive needs and proactively offer solutions and support.
Demonstrate commitment to Company’s Code of Business Conduct and Ethics, and apply knowledge of compliance policies and procedures, standards and laws applicable to job responsibilities in the performance of work.
Requirements:
Bachelor’s degree preferred but not required.
Proven experience as an Executive Secretary or in a similar administrative role typically defined as 5+ years.
Strong proficiency in Microsoft Office Suite.
Excellent written and verbal communication skills.
Ability to work independently, exercise good judgment, and maintain confidentiality.
Strong organizational skills and attention to detail.
Experience in Property Casualty Insurance industry is a plus. Prior experience supporting a Claims or Information Technology Executive is also preferred.
Ability to handle pressure in a fast-moving environment.
Flexible and adaptable to changing priorities.
A proactive mindset with the ability to anticipate and offer solutions.
