Executive Assistant Position Available In Philadelphia, Pennsylvania

Executive Assistant Concilio De Organizaciones Hispanas Philadelphia, PA Job Details Full-time $65,000 a year 1 day ago Qualifications Bilingual Spanish Executive administrative support English Microsoft Office Driver’s License Senior level Associate’s degree Communication skills Personal assistant experience Senior leadership Time management Full Job Description Join Concilio — A Legacy of Community, Culture, and Service Concilio, Philadelphia’s first Latino nonprofit organization, has been serving the city for over 60 years through culturally rooted programs that uplift families, empower youth, and strengthen communities. Our work centers on equity, education, and engagement — and we’re seeking a highly motivated Executive Assistant to the CEO to join our mission-driven team. As Executive Assistant, you’ll be a trusted partner to Concilio’s Chief Executive Officer and a vital part of our leadership support team. You will manage the daily operations of the CEO’s office, coordinate internal and external communications, and ensure the CEO’s time and priorities align with the strategic direction of the organization. This is more than a support role — it’s an opportunity to contribute directly to the impact of a growing organization with deep community roots. The ideal candidate is detail-oriented, proactive, professional, and deeply committed to serving diverse communities with cultural humility and care.

Key Responsibilities:

Manage complex scheduling, meeting coordination, and correspondence on behalf of the CEO Serve as a liaison to board members, community partners, and internal departments Maintain confidentiality while handling sensitive organizational and personnel matters Draft and edit communications, meeting materials, and reports Support event logistics and represent the CEO at key organizational engagements Help drive cross-functional projects that further Concilio’s strategic mission

What We’re Looking For:

5+ years of experience supporting executive leadership, preferably in a nonprofit setting Bilingual in English and Spanish (required) Strong written and verbal communication skills Excellent time management, discretion, and judgment A deep understanding of and connection to Philadelphia’s communities Proficiency with Microsoft Office, Zoom, and scheduling platforms Why Concilio? At Concilio, you’ll join a passionate, collaborative team committed to creating access, inclusion, and empowerment. Our staff reflects the communities we serve, and we value the perspectives, talents, and lived experiences that each team member brings. Apply Today If you’re ready to make a lasting impact and grow alongside a respected community institution, we encourage you to apply. Come be part of the Concilio legacy — where culture meets service.

Qualifications:

Associate’s degree required; equivalent combination of education and experience considered 8-10 years of experience in an Executive Assistant or senior administrative role, preferably in a nonprofit setting Bilingual in English and Spanish (required); excellent verbal and written communication skills Highly organized, detail-oriented, and able to manage multiple priorities independently Strong time management, discretion, and professional judgment Friendly, professional demeanor with strong interpersonal and people skills Proficient in Microsoft Office Suite, Zoom, and standard office equipment Ability to maintain confidentiality and manage sensitive information Must possess a valid PA Driver’s License and reliable transportation Must obtain and maintain all required PA criminal, child abuse, and FBI clearances Flexible schedule, including occasional evenings or weekends as needed