Executive Assistant to the President Position Available In Union, Pennsylvania

Executive Assistant to the President Bethesda Family Services Foundation Inc. 260 Reitz Boulevard, Lewisburg, PA 17837 Executive Assistant (EA) to the President provides high-level administrative and operational support to the President of the organization, acting as a key liaison. Responsibilities include managing the President’s calendar, coordinating travel and meetings, preparing documents, and serving as a point of contact for internal and external stakeholders.

Key Responsibilities:

Calendar Management:

Scheduling appointments, prioritizing meetings, and managing the President’s calendar to optimize their time.

Travel Arrangements:

Making travel arrangements, including flights, accommodations, and creating detailed itineraries.

Communication:

Serving as a point of contact for the President, managing correspondence, and drafting/editing documents.

Meeting Coordination:

Organizing and managing meetings, conferences, and events, including preparing agendas, materials, and logistical arrangements.

Office Management:

Overseeing the daily operations of the President’s office, maintaining files, and managing supplies.

Liaison:

Acting as a liaison between the President and other stakeholders, including board members, senior management, and external contacts.

Project Support:

Assisting with special projects, research, and report preparation.

Confidentiality:

Maintaining strict confidentiality and handling sensitive information with discretion.

Essential Skills:

Exceptional organizational and time management skills . Strong communication and interpersonal skills . Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software . Ability to multitask and prioritize effectively . Excellent problem-solving and decision-making abilities . Discretion and ability to handle confidential information . Knowledge of office management principles and practices .

Typical Qualifications:

Bachelor’s degree preferred, with relevant experience in an executive administrative or office management role. Proven experience in providing high-level administrative support to executives. Experience in managing complex calendars, travel arrangements, and meeting logistics. Strong written and verbal communication skills. Excellent organizational and problem-solving skills

Job Type:

Part-time Pay:

From $18.00 per hour

Schedule:

8 hour shift

Work Location:

In person