Executive Administrator/Assistant Corporate Secretary Position Available In Washington, Rhode Island

Salary Not Available
Position range in Rhode Island $55k – $81k Per Year Executive Administrator/Assistant Corporate Secretary
Washington Trust

Occupation:

Executive Secretaries and Executive Administrative Assistants

Location:

Westerly, RI – 02891
Positions available: 1
Job #: 1348

Source:

The Washington Trust Company

Posted:

6/9/2025

Web Site:

www.washtrust.com

Job Type:

Full Time (30 Hours or More) Job Requirements and Properties Help for Job Requirements and Properties. . Job Requirements and Properties Help for Job Requirements and Properties. .
Work Onsite
Full Time Schedule
Full Time
Job Description Help for Job Description. . Job Description Help for Job Description. .
Executive Administrative Assistant/Assistant Corporate Secretary Are you a highly organized and detail-oriented professional looking to make a meaningful impact in a dynamic corporate environment? We are seeking an experienced Executive Administrative Assistant to support the Corporate Secretary, CEO, and COO, ensuring seamless operations at the highest levels of leadership. This role is pivotal in managing board and committee meetings, overseeing corporate governance administration, and providing executive-level support. We are looking for an individual who is proactive, solutions-driven, and thrives in a fast-paced setting. Why Join Us?

• Our executive leadership team is positive, respectful, and committed to the success of the organization. They value customer service and commitment to community and require an individual who supports these values with a strong work ethic and positive attitude.
• Gain exposure to corporate governance and executive decision-making at a public company.

Key Responsibilities Board & Corporate Governance Support:

• Assist in scheduling, preparation, and administration of Board of Directors, committee, and shareholder meetings.
• Utilize Nasdaq Boardvantage for accurate and timely document distribution, approvals, and signatures.
• Assist Corporate Secretary with drafting board minutes, resolutions, governance documents, and reports.
• Maintain corporate records and oversee compliance with legal and regulatory requirements.
• Coordinate director compensation, track attendance, and prepare correspondence.
• Support board and committee annual self-evaluation and director & officer questionnaires processes.

Executive Leadership Support:

• Provide high-quality administrative support to the CEO, COO, Corporate Secretary and other members of the executive leadership team.
• Manage complex scheduling and calendar coordination for internal and external commitments.
• Prepare professional reports, presentations, and confidential documents.
• Handle correspondence, direct communications, and maintain utmost discretion and confidentiality.
• Arrange travel itineraries, expense management, and ensure compliance with corporate policies.

What We’re Looking For:

• 7+ years of executive-level administrative experience with corporate secretary responsibilities. Experience in a financial services environment preferred.
• Expertise in Nasdaq Boardvantage or similar board portal software.
• Strong written, verbal, and analytical skills—capable of synthesizing financial and strategic information.
• Ability to work independently, multitask, and anticipate leadership needs proactively.
• High-level organizational skills, discretion, and problem-solving ability.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (Zoom, WebEx, SharePoint).
• A paralegal background is a plus.

Location:

• This role requires on-site work at our corporate offices in Westerly, RI and Providence, RI.

If you are an accomplished executive assistant looking for an opportunity to contribute to a forward-thinking and mission-driven organization, we want to hear from you! Employer Research Help for Employer Information. .