Executive Personal Assistant to CEO Position Available In Beaufort, South Carolina

Executive Personal Assistant to CEO Hewitt Oaks Bluffton, SC Job Details Full-time $45,000

• $50,000 a year 21 hours ago Qualifications Google Docs Mid-level Organizational skills Communication skills

Full Job Description General Responsibilities & Personality Traits:

The heart of your job is to organize, support, and ease the owner’s workload. You take pride in making others look good by dotting the i’s and crossing the t’s. You can juggle a lot

• wearing many hats is your specialty!

You are adaptable. You know how to pivot when things don’t go to plan & you know what is appropriate for the environment/situation. You look for the good in people and situations. You are positive and love to build others up! You’ve got an authentic gift to take care of others and find joy in making the owner look good with effective communication with clients and the team. You are an ecourager! Keeping someone well organized in a really fast-paced environment is your gift. Both internally within the company and externally with clients, your goal is to help keep things running smoothly. You anticipate problems and have the forethought to adjust plans accordingly. You are an excellent communicator (writing thank you notes and replying to emails in CEO’s voice, written and verbal communication to clients, coworkers, and vendors is clear and professional, etc). Your Project Management ability is

ON POINT!

Personality

• hyper-organized. You love to get into the details and make things more efficient (manage the minutia and the big picture all at the same time). You understand & respect deadlines & timelines
• have a sense of urgency and ability to prioritize based on the demands of the day for the owner. You are equipped with a servant’s heart
• but energized by a challenge and keeping others organized.

You are knowledgable about computers and a whiz with Google Workspace (our company runs on Google Drive, Email, Docs, Sheets, Calendars, etc.) You are prepared and ready to work nights and weekends, as is required. Your primary duties in this role will include : Maintain the CEO’s professional and personal calendars. Utilize incredible organizational skills

• You will help a creative mind stay organized without stifling her creativity.

Being the planning software GURU that is able to enter and oversee the detail entry for our on and off-site events, run the reports needed for valuable company data, and understand & implement policies, procedures, etc. Create new files, planning timelines, and documents for events overseen by the CEO. Facilitate client planning benchmarks & deadlines. Write thank-you notes on the CEO’s behalf (after learning her brand and verbiage) so we are providing expertly hand-held client experiences. Schedule staff meetings and other team events as directed by the CEO. Complete & distribute agendas for these meetings. Create and make changes to team schedules, assist in event staffing. Organize and send client gifts quarterly and as deemed necessary by CEO. Schedule phone calls and appointments for the CEO (utilizing Google Calendar). Serve as an additional point of contact with the company’s outsourced accounting team. Emailing employee information, compiling staff hours, and troubleshooting payroll issues. Represent the CEO as the point of contact for contracted outside vendors, as needed. Work with a sense of urgency so as to be a Smart Steward of your time. Assist in the organization of the Hewitt House and the CEO’s owner’s suite, communicating with the Operations team, housekeeper(s), and contractors to ensure all requirements are met. Provide phone coverage & front desk support, as needed. Assist with anything that the CEO needs, both professionally and personally.

Key Elements :

The organizer of organizers : Your organization skills are impressive! It’s just in your DNA. You are the one that was organizing pots & lids as babysitting on the floor. You see things others don’t as your view often includes order and processes which bring ease and joy to those who have to interact with them. Not in a militant way, but it simply brings you joy to help others live more organized…and see their joy. You are in the ‘

Deets’ :

You get the big picture yet do not get caught up in the brainstorming sessions….you likely prefer a spreadsheet to a whiteboard with a brain dump. You have been called crazy because you are excited by the details and gain serious props for watching the details come together as if a well-synchronized dance. Figure It Out

• Sharp cookie who is jazzed by a challenge
• someone saying it can’t be done, is when your brain is switched on…to figure it out. What’s possible VS what’s not possible mindset. Let’s make it happen is your go-to, and you see a good way more than the bad in most things. All-in
• fully committed to your role as you are laser-focused on what needs to be accomplished and why we all show up every day. You are fired up by our mission and are dedicated to leaning in alongside the team to make it happen! Plate-spinner extraordinaire
• Manage multiple projects well and work well under pressure with quick deadlines. Growth Mindset
• You want to be a part of something that is bigger than yourself and you are going places! You want a career with purpose and seek ways to grow alongside the company. You have an encouraging heart and are energized by your favorite podcasts, books, or new possibilities. Independent Team Player
• Sounds like a chameleon, we know!

🙂 You are self-disciplined and get things done when working independently however you truly LOVE being part of a team that wants to turn both ordinary and extraordinary days into lavish experiences.