Executive Services Assistant (24-30 Hours) Position Available In Beaufort, South Carolina

Executive Services Assistant (24-30 Hours) 3.0 3.0 out of 5 stars 10 Shipyard Drive, Hilton Head Island, SC 29928 Overview We are seeking a motivated and detail-oriented Executive Services Assistant to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing administrative support, technology support, and excellent customer service. This position requires strong organizational skills, effective time management, expert technology knowledge, and the ability to multitask in a fast-paced environment.

Schedule Hours:

24•30 Hours/week, flexible scheduling available

Days:

Monday•Friday or Monday•Thursday Duties Assist front desk operations, greeting visitors and directing them appropriately. Provide exceptional customer support via phone, email, and in-person interactions. Maintain organized filing systems and ensure all office documents are up-to-date. Assist with data entry tasks, including typing and maintaining records in a database system. Schedule appointments and manage calendars for team members as needed. Support daily office operations by ordering supplies and managing inventory. Collaborate with team members to ensure efficient workflow and communication within the office. Assist in any technology needs including but not limited to website edits, e-blast systems, database entry, printer and or computer malfunctions, etc.

What We Offer:

Flexible scheduling•perfect for school or family commitments Supportive, team-oriented environment Opportunities for growth Core Skills we are looking for: 1. Organizational Skills Calendar management and scheduling Prioritizing tasks and managing time efficiently Handling multiple tasks and projects simultaneously 2. Communication Skills Strong written and verbal communication Drafting emails, memos, and reports professionally Interacting confidently with senior executives and external partners 3. Tech Savvy Proficiency with office software (Microsoft Office Suite, Google Workspace) Familiarity with virtual meeting platforms (Zoom, Teams, etc.) Ability to quickly learn new tools like CRMs, project management software, etc. 4. Discretion & Confidentiality Handling sensitive information with the utmost confidentiality Exercising sound judgment in all situations 5. Problem-Solving Skills Anticipating issues before they arise Taking initiative to resolve scheduling conflicts or logistical challenges 6. Attention to Detail Accuracy in handling data, scheduling, and communications Proofreading and ensuring quality in all outputs 7. Interpersonal Skills Professional demeanor and emotional intelligence Ability to build positive relationships with internal teams and external stakeholders 8. Flexibility & Adaptability Comfortable in fast-paced, changing environments Willingness to step outside typical duties when needed Prioritizing tasks and managing time efficiently Handling multiple tasks and projects simultaneously

Job Type:

Part-time Pay:

$21.00•$25.00 per hour Expected hours: 24•30 per week

Schedule:

Day shift Monday to

Friday Education:

Associate (Required)

Language:

Spanish (Preferred)

License/Certification:

Driver’s License (Preferred) Ability to

Commute:

Hilton Head Island, SC 29928 (Required)

Work Location:

In person