Liturgical Coordinator & Executive Assistant Position Available In Charleston, South Carolina

Liturgical Coordinator & Executive Assistant St. Philip’s Church 142 Church Street, Charleston, SC 29401 We are excited to announce an opportunity to join the staff of St. Philip’s Church—the oldest congregation in Charleston, South Carolina, and a thriving, active community in the heart of the city’s historic district. At St. Philip’s, we look for dedicated individuals who thrive in a collaborative and serving environment. If you have functional experience and skills such as coordinating liturgical and sacramental events, supporting clergy and leaders in managing dynamic calendars, programs, and church priorities, and working with congregations and the community, we are interested in hearing from you. The Liturgical Coordinator & Executive Assistant is a valued member of the St. Philip’s lay ministry, reporting directly to the Senior Associate Priest, with a dotted line to the Executive Assistant to the Rector who organizes key church events and delivers broader support to the clergy at St. Philip’s. This role is an essential contributor to the church’s mission, and will be part of the Christian ministry of St. Philip’s, serving with fidelity, enthusiasm, and care. In this role, you will coordinate essential sacramental events, such as baptisms, weddings, and funerals, acting as a liaison between families, clergy, staff, and volunteers. Additionally, you will coordinate confirmation services for the church and will play a vital role in managing the Senior Associate’s office workflow, calendar, and communication.

Work location:

onsite at St. Philip’s Church – 142 Church Street, Charleston, SC 29401

Primary Responsibilities:

Sacramental Coordination Schedules and coordinates baptisms, weddings, and funerals, acting as a liaison between families, clergy, staff, and volunteers. Tracks and manages sacramental processes to include timely form completion, thoughtful correspondence, and certificate delivery across all sacramental events. Communicates essential sacramental updates to the congregation through established channels, ensuring accuracy of parish records (both written and electronic). Maintains and updates sacramental policies and procedures in consultation with the Senior Associate. Confirmation Coordination Serves as the primary point of contact with the Office of the Bishop, managing forms and logistics for confirmation services. Prepares confirmation certificates and the Parish Register records. Coordinates confirmation reception planning and logistics. Executive Support to the Senior Associate Manages the Senior Associate’s office workflow, coordinating prioritized tasks with volunteers, attending meetings, preparing class materials, producing reports, and ordering meals, as needed. Represents the Senior Associate in interactions with congregation members, churches, and the broader Charleston community, including correspondence, screening, and prioritizing messages. Maintains and coordinates the Senior Associate’s calendar, including scheduling appointments, meetings, and events. Handles travel arrangements, logistical planning, and tracks expenses for preaching, speaking, and ministry engagements. Acts as the primary backup for the parish receptionist, providing coverage as needed.

Job Qualifications:

An active and growing Christian faith lived out in a faithful worshiping community. At least 3 years’ experience in a coordinator or executive assistant role, or relevant work experience. Demonstrated communication skills, including strong written and verbal capabilities; ability to clearly communicate compelling messages with a strong attention to detail and overall organization. Ability to collect, compile, and organize information and data. Effective time management skills to handle multiple tasks and responsibilities. Establish and maintain strong, collaborative working relationships across all stakeholders. Must possess a high-level of honesty, integrity, confidentiality, discretion, and ethics. Skilled operation of a variety of computer software programs including Microsoft suite, Google Docs, and understanding of enterprise systems. Ability to work the required schedule in an onsite environment. Must be a self-starter, possessing a growth mindset, with a high degree of grace under pressure. Preferred Qualifications Working knowledge of the sacraments and customs of liturgical churches (e.g., Anglican, Lutheran, Roman Catholic). Familiarity with church management software, particularly Planning Center Online. Experience in an office administration environment. Applicants should explain in their cover letter how their experience, skill, and gifts will help St. Philip’s attend to the sacramental needs of parishioners with fidelity, faithfulness, and care. Applications due by April 28 to jobs@saintphilips.church

Job Type:

Full-time Pay:

$48,000.00 – $52,000.00 per year

Benefits:

Dental insurance Health insurance Paid time off Retirement plan Vision insurance

Schedule:

Monday to

Friday Work Location:

In person